HR Admin / Executive Secretary to COO

Position Overview

Pact Engineering is seeking a proactive and detail-oriented HR Admin / Executive Secretary to support the COO with administrative, HR, and coordination responsibilities. The ideal candidate will be presentable, organized, and capable of representing the COO professionally in all external and internal communications.

Key Responsibilities

Executive Support

• Manage the COO’s calendar, schedule meetings, and coordinate appointments with clients and internal stakeholders.
• Handle email correspondence and communication on behalf of the COO.
• Prepare meeting agendas, minutes, follow-up actions, and documentation as required.
• Maintain confidentiality and professionalism at all times.

HR Administration

• Assist with HR documentation such as employee files, attendance records, onboarding paperwork, and leave tracking.
• Support recruitment activities, including scheduling interviews and coordinating with candidates.
• Assist in maintaining HR databases and ensuring data accuracy.
• Coordinate with internal departments for administrative support.

Client Coordination

• Communicate effectively with clients on behalf of the COO—both written and verbal communication.
• Ensure timely follow-ups, share updates, and maintain strong professional relationships with clients.

Requirements

• 1–2 years of experience in HR Administration or Executive Assistant/Secretary roles.
• Engineering background is an added advantage.
• Female candidates preferred.
• Must be presentable and professional; strong communication and interpersonal skills are essential.
• Age: Below 28 years.
• Proficient in MS Office (Word, Excel, Outlook, PowerPoint).
• Strong organizational skills with the ability to multitask and prioritize.
• Ability to work independently with minimal supervision.

Please share your CV by whatsapp on +971506537407/ 0526041799 or email on hr@pacteng.com /hr.admin@pacteng.com

Job Types: Full-time, Permanent

Pay: AED4,000.00 - AED4,500.00 per month