HR & Administration Coordinator

The HR & Administration Coordinator will provide day-to-day administrative support to the office while also assisting with payroll processing and compliance tasks. This role ensures smooth operations across departments, accurate payroll management, and adherence to federal, state, and local regulations.

Key Responsibilities

Administrative Support

• Manage calendars, schedule meetings, and coordinate travel arrangements.
• Prepare correspondence, reports, and presentations.
• Maintain filing systems (electronic and physical) and manage office supplies.
• Support internal communications and assist with onboarding/offboarding tasks.

Payroll Management

• Collect, verify, and enter employee timesheets and attendance data.
• Assist in processing biweekly/semimonthly payroll, including overtime, benefits, and deductions.
• Maintain accurate payroll records and ensure timely updates for new hires, terminations, and pay adjustments.
• Address employee payroll questions with confidentiality and professionalism.

Compliance Support

• Assist in monitoring compliance with federal, state, and local labor laws (FLSA, wage and hour regulations, etc.).
• Maintain required employment records and assist with audits.
• Support reporting requirements such as W-2s, 1099s, and labor law postings.
• Help ensure adherence to internal company policies and procedures.

Qualifications

• Education:  Associate’s or Bachelor’s degree preferred.
• Experience:  1–3 years in an administrative role; payroll or HR compliance experience a plus.
• Technical Skills:  Proficiency with MS Office (Word, Excel, Outlook); experience with payroll systems (ADP, QuickBooks, Paychex, or similar) preferred.
• Soft Skills:  Strong organizational skills, attention to detail, discretion, and ability to multitask in a fast-paced environment.

Work Environment

• Standard office setting (onsite & hybrid).

Benefits:

• 401(k)
• Dental insurance
• Flexible schedule
• Health insurance
• Life insurance
• Paid time off