HR & Administration Manager -Dubai Industrial City, UAE

Role Summary

The HR & Administration Manager will be responsible for managing employee relations, administrative control, office discipline, compliance documentation, and execution of management directives. The ideal candidate must be proactive, solution-oriented, highly organized, and capable of completing tasks independently without constant supervision.

Key Responsibilities

• Handle day-to-day employee concerns and minor disputes professionally


• Maintain discipline, punctuality, and workplace standards


• Ensure company policies are properly implemented


• Act as a bridge between employees and management


• Office Administration & Cleanliness Control


• Ensure office cleanliness, hygiene, and professional environment


• Supervise office boy and support staff


• Monitor grooming and uniform compliance


• Front Desk & Coordination


• Oversee reception and visitor management


• Ensure professional handling of guests and calls


• Coordinate meeting schedules and conference arrangements


• Office Supplies & Inventory Control


• Maintain records of stationery and office supplies


• Monitor usage and control unnecessary expenses


• Ensure timely replenishment


• Legal & Documentation Filing


• Maintain organized filing of:
  
  
  
  • Trade License
  
  
  • Leasing documents
  
  
  • Contracts & agreements
  
  
  • HR files
  
  
  • Compliance records
  
  
  
  


• Ensure document renewal deadlines are tracked and managed


• Government & External Liaison


• Coordinate with PROs, government departments, and service providers


• Manage visa documentation, labour-related formalities


• Handle office-related liaison work professionally


• Execution & Follow-Up Control


• Complete assigned tasks independently without repeated clarification


• Research and gather information before escalating questions


• Follow up with employees on assigned tasks


• Track pending work and ensure closure within deadlines


• Research & Process Improvement


• Conduct research on operational improvements when required


• Assist management in implementing new systems or policies


• Support ERP (Odoo) process compliance

Required Competencies

• Strong execution ability (finishes work without excessive supervision)


• High level of ownership and accountability


• Strong follow-up and task tracking skills


• Organized and detail-oriented


• Professional communication skills


• Ability to maintain confidentiality


• UAE HR/Admin experience preferred

Skills: visa, liaison, management, filing, UAE, trade license, government, records, compliance, documentation, HR administration, office, HR files