HR & Administration Officer

The HR & Administration Officer is responsible for managing the organization's human resources functions and ensuring efficient administrative operations. The role supports recruitment, employee relations, performance management, HR compliance, and office administration while maintaining a productive and well-organized work environment.

The position also ensures that company policies, procedures, and labor regulations are properly implemented and followed.

Key Responsibilities Human Resources Management Recruitment & Talent Acquisition

• Coordinate the recruitment process including job postings, screening resumes, scheduling interviews, and candidate selection.
• Support onboarding and orientation of new employees.
• Maintain candidate databases and recruitment records.

Employee Relations

• Serve as the main point of contact for HR-related inquiries.
• Address employee concerns and workplace issues.
• Foster a positive and productive workplace culture.

Performance Management

• Assist in implementing performance evaluation systems.
• Coordinate performance reviews and feedback processes.
• Track employee development and improvement plans.
• Ensure compliance with labor laws and organizational policies.
• Maintain and update HR policies and employee handbook.
• Ensure proper implementation of workplace regulations and standards.

HR Records & Documentation

• Maintain accurate employee records and HR databases.
• Manage employment contracts, job descriptions, and HR documentation.
• Track employee attendance, leave records, and working hours.

Payroll & Employee Benefits

• Assist in preparing payroll data and salary records.
• Track employee benefits such as insurance, leave, and allowances.
• Coordinate with finance for salary processing and reimbursements.
• Maintain confidentiality of employee compensation information.

Administrative Management Office Administration

• Manage daily office operations and administrative tasks.
• Coordinate office supplies, equipment, and vendor services.
• Ensure the office environment is organized and efficient.

Documentation & Records

• Maintain company documentation and filing systems.
• Manage contracts, agreements, and internal records.
• Prepare official letters, memos, and administrative reports.

Meeting & Event Coordination

• Schedule meetings and prepare meeting materials.
• Coordinate internal events, workshops, and staff activities.
• Assist with administrative procurement processes.
• Coordinate vendor contracts and service agreements.
• Track office expenses and administrative budgets.

Compliance & Governance

• Ensure compliance with company regulations and HR policies.
• Support internal audits and administrative reviews.
• Maintain confidentiality of company and employee information.
• HR policies and procedures documentation
• Employee records and HR database management
• Recruitment and onboarding processes
• Performance review documentation
• Administrative reports and records
• Office operations management

Required Skills Core Skills

• Human resources management
• Organizational and administrative skills
• Communication and interpersonal skills
• Problem solving and conflict resolution
• Time management and multitasking

Technical Skills

• HR systems and databases
• Microsoft Office (Excel, Word, PowerPoint)
• Payroll and attendance systems
• Document management systems

Qualifications

• Bachelor's degree in Human Resources, Business Administration, or related field.
• 3+ years experience in HR and administration.
• Knowledge of labor laws and HR best practices in KSA.
• HR certifications (SHRM, CIPD, or equivalent) are an advantage.