HR Administrative Assistant

Aloha & Mabuhay! Join the IFSH ʻOhana as an HR Administrative Assistant

About Integrated Facility Services Hawaiʻi (IFSH)
Integrated Facility Services Hawaiʻi (IFSH) is a locally owned company recognized in 2024 as one of Hawaiʻi’s Best Workplaces and among the fastest-growing organizations in the state. We provide full-service facility management solutions—including janitorial, landscaping, maintenance, and site operations—supporting clients across the islands.

At IFSH, we foster a culture of teamwork, professional development, and aloha. Our team members enjoy competitive compensation, excellent benefits, and opportunities for hands-on learning and career advancement.

Position Overview

• Job Title: HR Administrative Assistant
• Salary: $45,000 – $48,000 per year
• Employment Type: Full-Time
• Schedule: Monday–Friday | 8:00 AM – 4:00 PM
• Location: Honolulu, HI

We are seeking a dependable, organized, and motivated HR Administrative Assistant to support the day-to-day operations of our Human Resources team. This role is critical in assisting with recruitment, onboarding, recordkeeping, benefits administration, and general HR administrative tasks.

Key Responsibilities

• Assist with recruitment processes, including screening applicants, scheduling interviews, and coordinating with hiring managers.
• Support onboarding by preparing orientation materials and helping new hires with benefits enrollment.
• Conduct weekly check-ins with team leads to review staffing needs and personnel updates.
• Represent IFSH at job fairs, hiring events, and community outreach initiatives.
• Maintain accurate and confidential employee records, including hires, promotions, and terminations.
• Support offboarding procedures, including preparing separation documents and participating in exit interviews.
• Respond to employee inquiries regarding benefits, 401(k), TDI, and Workers’ Compensation.
• Track and manage paid time off (PTO) while ensuring HR reports and compliance documents are current.
• Provide general administrative support, such as answering phones, greeting visitors, managing files, and overseeing office supplies.
• Manage uniform inventory, supply orders, and incoming shipments using Excel and internal tracking systems.

Qualifications & Skills

• Previous experience in HR, administrative support, or a similar role.
• Basic knowledge of employment laws and HR processes.
• Strong written and verbal communication skills with excellent interpersonal abilities.
• Highly organized, detail-oriented, and able to manage multiple priorities.
• Professional, discreet, and ethical in handling confidential information.
• Proficient in Microsoft Office (Excel and Word).
• Familiarity with payroll processes is a plus.
• Valid driver’s license and reliable transportation preferred.

Education & Experience

• Bachelor’s degree in Human Resources, Business Administration, or a related field (or equivalent experience).
• Minimum of one year providing administrative or HR support.
• Experience working with spreadsheets, scheduling tools, and document management systems.

Employee Benefits

• Free basic medical coverage (employee-only) for new hires.
• Competitive salary based on experience.
• Health, dental, and vision insurance options.
• Paid holidays, including your birthday.
• Paid time off (PTO).
• 401(k) plan with company match.
• Complimentary cancer insurance.
• Employee referral bonuses.
• Opportunities for professional growth and leadership training.
• Positive, collaborative, and team-focused work environment.

Join Our ʻOhana
IFSH is proud to be an Equal Opportunity Employer and values diversity. We encourage applicants from all backgrounds—including women, minorities, veterans, and individuals with disabilities—to join our team.

How to Apply

• Website: www.ifshi.com
• Phone: (808) 892-9297
• Email: admin@ifshi.com

Be part of a company that values people, purpose, and performance—join the IFSH ʻohana and help advance our mission of service and excellence across Hawaiʻi!

Job Type: Full-time

Pay: $45,000.00 - $48,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person