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HR & Administrative Assistant
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About VES-Artex
VES-Artex is a leading provider of innovative airflow solutions, committed to delivering customer-focused products that empower industries. While maintaining our strong presence in the dairy sector with reliable commodity products, we are expanding into high-growth markets, including e-commerce, poultry, and industrial applications. Our mission is to set new standards of quality and performance, offering premium services for large projects while ensuring operational efficiency for all customers. We are focused on strategic growth and operational excellence while creating long-term value for our customers, partners, and employees.
About the role
The HR & Administrative Assistant provides comprehensive administrative support to the HR department while also assisting Marking and Customer Success with day-to-day operational and clerical needs. This position plays a key role in maintaining accurate HR documentation, coordinating employee activities, and ensuring smooth administrative operations across multiple departments.
What you'll do
- Maintain employee files, records and HR databases ensuring accuracy and confidentiality.
- Assist with onboarding and offboarding processes for employees.
- Support payroll and benefits administration by processing weekly payroll, updating employee information, and assisting with enrollment processes.
- Play an active role in recruitment by updating job descriptions, posting job ads, and scheduling interviews.
- Help plan and coordinate employee engagement activities and company events.
- Prepare HR-related correspondence, forms, and reports as needed.
- Maintain compliance with company policies and assist with audits and reporting.
- Provide administrative support to the Marketing and Customer Success teams.
- Manage incoming calls, emails, and mail; route inquiries appropriately.
- Order and maintain promotional items and employee apparel.
- Assist in coordination of trade shows and internal events.
- Support documentation and filing systems for marketing materials, customer records, and sales leads.
- Provide general administrative support to leadership and cross-functional teams as requested.
Qualifications
- Associate’s degree in Business Administration, Human Resources, Agriculture or other related-field
- 2+ years of administrative or HR assistant experience preferred.
- Strong organizational skills and attention to detail.
- Excellent written and verbal communication skills.
- Proficient in Microsoft Office Suite
- Experience with HRIS or ERP systems preferred
- Ability to handle confidential information with discretion is a must.
- Strong interpersonal skills and a proactive, team-oriented mindse
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