HR Administrative Assistant

Job Overview
We are seeking a highly organized and detail-oriented HR Administrative Assistant to support our human resources team. This role involves managing various administrative tasks and coordinating office operations. The ideal candidate will possess strong office management skills, proficiency in computer literacy, and experience with clerical and administrative functions. Bilingual abilities are a plus to effectively communicate with diverse staff and applicants. This position offers an excellent opportunity to contribute to a dynamic workplace environment while enhancing your professional skills.

Responsibilities

• Manage desk operations, including greeting visitors and handling multi-line phone systems with professionalism and courtesy
• Assist with data entry, filing, and maintaining accurate employee records using ADP, Microsoft Office, Google Workspace, and QuickBooks
• Support calendar management for HR activities, meetings, and interviews
• Prepare and proofread documents, correspondence, and reports ensuring accuracy and clarity
• Coordinate office supplies inventory and oversee general office management tasks
• Provide customer support to employees and applicants via phone, email, or in person
• Assist with onboarding processes, including scheduling interviews organizing new hire documentation and compliance training
• Handle clerical duties such as typing, proofreading, and maintaining organized files
• Support bookkeeping activities related to HR expenses and vendor payments

Experience

• Prior office management or administrative experience preferred
• Familiarity with ADP, QuickBooks, Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace, and data entry tools required
• Experience in customer service or front desk roles is highly desirable
• Bilingual skills (English/Spanish or other languages) are advantageous
• Knowledge of office procedures such as filing systems, calendar management, and phone etiquette is essential
• Proven organizational skills with the ability to multitask efficiently in a fast-paced environment
• Experience supporting HR functions like onboarding or personnel recordkeeping is a plus
• Strong typing skills and attention to detail necessary for proofreading and document preparation

Pay: $20.00 - $22.00 per hour

Expected hours: No more than 40.0 per week

Benefits:

• Dental insurance
• Health insurance
• Paid time off

Language:

• Spanish (Required)

Work Location: In person