HR Administrative Assistant

Description

The Department of Human Resources at Jackson State University is accepting applications for its HR Administrative Assistant position. The HR Administrative Assistant will perform a variety of receptionist and clerical duties including greeting visitors, answering inquiries, taking messages, providing information, answering the telephone, and maintaining records.

Examples of Duties

• Serve as a departmental receptionist to greet visitors and provide a variety of information.

• Answer telephone, takes messages and responds to inquiries in compliance with general directions.

• Maintain records, files, and office supplies.

• Collect and deliver mail from the campus post office; open and distribute incoming mail to HR staff.

• Perform related or similar duties as required and assigned.

• Support the staff in the Division of Human Resources.

• Provide administrative support to office staff.

• Assist in the preparation of documents, letters, and reports.

• Assist with purchase order reconciliations.

• Maintain assets inventory for HR.

• Other duties assigned.

Typical Qualifications

• Must possess the ability to handle a variety of confidential case-related Information obtained during the course of employment, in a discreet and confidential manner.

• Administrative and organizational skills and attention to detail.

• Good interpersonal skills as demonstrated by courteous, cordial, cooperative, and professional interaction o with co-workers, visitors, vendors, and members of the community.

• Ability to process Information and respond in an appropriate and timely manner.