HR Administrative Assistant

Job Summary
We are seeking a dynamic and organized HR Administrative Assistant to join our team! In this vital role, you will serve as the backbone of our human resources operations, providing essential administrative support to ensure smooth and efficient HR functions. Your energetic approach and attention to detail will help foster a positive workplace environment, streamline office procedures, and enhance overall organizational effectiveness. This paid position offers an exciting opportunity for someone with strong office management skills, excellent communication abilities, and a passion for supporting people in a professional setting.

Responsibilities

• Manage front desk duties, greeting visitors and directing them appropriately with professional phone etiquette.
• Operate multi-line phone systems to handle inquiries, schedule appointments, and support internal communication.
• Maintain accurate data entry records using computer literacy skills, including Microsoft Office and Google Workspace tools.
• Support office management tasks such as filing, proofreading documents, and organizing employee records.
• Assist with calendar management and scheduling for HR team members and other departments.
• Provide customer service support by responding promptly to employee inquiries and assisting with onboarding processes.
• Perform clerical tasks including photocopying, faxing, mailing, and maintaining organized filing systems.
• Support bookkeeping activities using QuickBooks or similar accounting software when needed.
• Contribute to data entry projects related to employee information, benefits administration, or other HR initiatives.
• Ensure smooth office operations by managing supplies inventory and coordinating maintenance requests.

Qualifications

• Proven office experience with strong organizational skills and attention to detail.
• Excellent computer skills including proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace, and data entry tools.
• Prior clerical or administrative experience preferred; experience in customer service or reception roles is highly valued.
• Bilingual abilities are a plus for supporting diverse teams and clients effectively.
• Familiarity with multi-line phone systems, calendar management, and office management best practices.
• Strong phone etiquette and excellent interpersonal skills to provide exceptional customer support.
• Ability to handle confidential information discreetly while maintaining professionalism at all times.
• Typing speed of at least 50 words per minute with high accuracy; proofreading skills are essential.
• Knowledge of bookkeeping software such as QuickBooks or similar is advantageous.
• Personal assistant or medical/dental receptionist experience can be beneficial but is not required.
• Demonstrated time management skills with the ability to prioritize tasks efficiently. Join us in creating a welcoming office environment where your organizational talents will make a real impact! This role offers an engaging work atmosphere dedicated to supporting our team’s success while providing valuable administrative experience in a fast-paced setting.

Pay: $19.00 - $21.00 per hour

Experience:

• Personal assistant: 1 year (Required)

Work Location: In person