HR / Administrative Assistant & Receptionist

Job Position: HR / Administrative Assistant & Receptionist

Location: Boston, MA

Employment Type: Full-Time

Compensation: $45,000 – $60,000 annually (depending on experience)

About Us

Prepaire Labs is a forward-thinking company in the personalized medicine industry, committed to transforming healthcare by offering innovative, data-driven solutions tailored to individual needs. We aim to improve patient outcomes by leveraging cutting-edge technology and personalized care strategies.

At Prepaire, we foster a collaborative and dynamic environment where creativity, innovation, and a patient-first mindset drive everything we do.

Role Overview

We are seeking a reliable and organized HR / Administrative Assistant & Receptionist to support our Boston office and assist company directors with day-to-day administrative, HR, and front-desk responsibilities. This role acts as the first point of contact for visitors and employees, while helping maintain a smooth, professional, and welcoming office environment.

Key Responsibilities

Reception & Front Office Management

• Greet and assist visitors, clients, and employees in a professional manner
• Manage incoming calls, emails, and general inquiries
• Maintain a tidy and welcoming reception and office area
• Coordinate meeting room scheduling, office supplies, and general office upkeep

Administrative Support

• Provide administrative assistance to directors and internal teams
• Prepare basic correspondence, reports, and internal documentation
• Organize company files and maintain accurate, up-to-date records
• Assist with scheduling, travel arrangements, and general office coordination

HR & Payroll Support

• Assist with new hire paperwork, onboarding, and maintaining employee files
• Support timesheet collection and basic payroll preparation
• Help maintain HR records, employee databases, and compliance documentation
• Coordinate basic HR communication and support staff inquiries

Qualifications

• Bachelor's degree in Business Administration, Human Resources, Management, or a related field is preferred but not required; equivalent experience will be considered
• Previous experience in HR support, administrative assistance, office coordination, or receptionist roles
• Strong communication and interpersonal skills
• Professional and polished front-office demeanour
• Strong multitasking and organizational abilities
• Basic understanding of HR processes and documentation
• Proficiency with Microsoft Office / Google Workspace
• Ability to maintain confidentiality and handle sensitive information
• All applicants must be eligible to work in the U.S.

Preferred (Not Required)

• HR-related certification (SHRM-CP, or similar)
• Experience with payroll systems or HRIS software
• Experience supporting a small but growing office environment

Why Join Us

• Competitive salary and growth opportunities.
• The opportunity to drive innovation in the personalized medicine space.
• A collaborative and forward-thinking environment where your ideas can make an impact.

If this sounds like you, we’d love to hear from you! Please send your CV to jobs@prepaire.com or apply directly through LinkedIn.

Job Type: Full-time

Pay: $45,000.00 - $60,000.00 per year

Application Question(s):

• Do you have experience working as an administrative assistant, HR assistant, receptionist, or similar role?
• Are you comfortable working on-site full-time at our Boston office?
• Have you supported onboarding or new-hire paperwork before?
• Do you have experience handling employee files or maintaining HR records?
• Have you assisted with or prepared payroll inputs (timesheets, deductions, etc.)?

Work Location: In person