HR & Administrative Coordinator

The Administrative Assistant will be responsible for supporting Maison Pyramide's administrative operations, managing daily office tasks, and maintaining organized and efficient procedures. In addition, the role involves providing personalized assistance to upper management and handling certain personal tasks as required.

This position plays a vital role in ensuring seamless administrative processes, enhancing office efficiency, and contributing to the overall smooth functioning of the organization.

JOB DUTIES & RESPONSIBILITIES

• Assist with daily office tasks including managing incoming and outgoing correspondence.
• Help maintain and organize office files and records, both electronic and physical.
• Prepare and edit documents, reports, and presentations.
• Assist in the management of office supplies inventory and place orders as needed.
• Provide general support to the office staff and other departments as required.
• Play a vital role in ensuring timely delivery of reports, demonstrating a commitment to meeting deadlines.
• Maintain structured sheets and documents to facilitate easy extraction of reports and needed information.
• Arrange travel, transport, and accommodation for executives, employees, and clients.
• Assist with the visa application process for employees, partners as well as third parties as needed, ensuring all documentation is accurate.
• Maintain company's Nitaq as targeted to ensure full utilization of government support and to avoid any penalties.
• Manage administrative tasks related to office needs.
• Take the lead on any other duties requested by partners and managers.

KNOWLEDGE & EXPERIENCE

• Recent graduate of a degree program in Business Administration, Management, or a related field.

SKILLS & ABILITIES

• Strong written and verbal communication skills.
• Excellent organizational skills and excellent attention to detail.
• Excellent knowledge of Microsoft office.
• Ability to maintain confidentiality and handle sensitive information appropriately.
• Positive attitude and willingness to learn.

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Seniority level

• Associate

Employment type

• Full-time

Job function

• Administrative

Industries

• Marketing Services
• Public Relations and Communications Services
• Events Services

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