HR Administrative Coordinator

The Role:

The HR Administrative Coordinator plays a key role in supporting the caregiver lifecycle with a primary focus on onboarding, hiring administration, and day-to-day HR coordination. This role ensures caregivers are welcomed, prepared, and supported as they begin their journey with us, while also providing essential administrative support to HR Operations.

This position supports our mission to remove barriers so people with intellectual and developmental disabilities can discover their best selves, by helping ensure the caregivers who support them are set up for success from day one.

This is a non-exempt position and is eligible for overtime in accordance with applicable wage and hour laws.

Core Responsibilities

Onboarding & Hiring Administration

• Coordinate and manage the onboarding process from offer acceptance through orientation completion
• Prepare, distribute, and track onboarding documentation and hiring requirements
• Schedule orientations, trainings, interviews, and other hiring-related appointments
• Serve as a primary point of contact for new hires, responding to questions and providing guidance
• Maintain accurate onboarding checklists, files, and records
• Ensure onboarding timelines are met and documentation is completed accurately and on time

Recruiting Support

• Assist with job postings and applicant tracking
• Screen applications and coordinate candidate communications
• Schedule and conduct interviews, supporting hiring logistics during high-volume periods

HR Administrative Support (As Needed)

• Provide administrative support to the HR Operations Manager
• Assist with employee record maintenance, data entry, audits, and reporting
• Support HR projects, process improvements, and compliance-related tasks
• Assist with general employee lifecycle tasks as assigned

Values in Action

This role is expected to actively demonstrate our core values by:

• Acting with Integrity — handling sensitive information with honesty, transparency, and ethical judgment
• Winning Together — collaborating respectfully with HR, leadership, caregivers, and operations teams
• Creating Impact — supporting purpose-driven work that makes a meaningful difference in people's lives
• Pursuing Excellence — maintaining high standards, seeking improvements, and embracing learning

This is a hybrid position, coming into the Newburg office 4 days per week.

What you Bring to the Table:

Qualifications

• High school diploma or equivalent required
• At least 18 years of age
• Strong organizational and time-management skills
• Clear written and verbal communication skills
• Proficiency with basic computer applications (email, word processing, spreadsheets)
• Ability to handle confidential information with discretion
• Ability to multi-task, prioritize, and remain flexible in a fast-paced environment
• Ability to pass a background check
• Spanish Bilingual strongly preferred but not required

Work Expectations

• Ability to manage high-volume administrative work with professionalism
• Respond to emails and phone calls within 24 business hours
• Demonstrate sound judgment, patience, and maturity in time-sensitive situations
• Accept coaching and supervision
• Work collaboratively as part of a team
• Complete assigned tasks accurately and on time

Physical & Scheduling Requirements

• This role may require sitting, standing, and working at a computer for extended periods
• Occasional flexibility in scheduling may be required to support onboarding and orientation needs

24 Hour Home Care is an Equal Opportunity Employer that is proud of its culture of diversity and inclusion. Individuals seeking employment are considered without regards to race, color, religion, national origin, age, sex, marital status, ancestry, physical or mental disability, veteran status, gender identity, or sexual orientation. Additionally, 24 Hour Home Care will consider qualified candidates with criminal histories in a manner consistent with the law.

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