HR Administrative Specialist

Maintains accurate and up-to-date human resource files, records, and documentation.
Answers frequently asked questions from applicants and employees relative to standard policies, benefits, hiring processes, etc.; refers more complex questions to appropriate senior-level HR staff or management.
Maintains the integrity and confidentiality of human resource files and records.
Provides administrative support to the HR department.
Answers and directs departmental phone calls.
Receives and distributes office mail.
Creates/assists with job postings and conducts initial phone screen interviews.
Manages/assists with pre-employment processes.
May complete new hire reports, facilitate IT orientation, conduct new hire orientation, organize training, set up TB tests, and assist with initial/annual benefits enrollment.
May perform semi-annual residential house inspections of all locations, ensure health and safety compliance, and report any damages to maintenance.
May create and conduct monthly Health/safety drills and discussions.
Monitor and track employee training to ensure compliance with the required qualifications for each position
Provide backup to other HR/Payroll Specialists.
Maintains updates for SCS documents.
Maintains credentials/training for SCS staff.
Trains and assists employees in learning how to use time management systems and handle leave requests and punch corrections.
Updates various logs/systems as needed.
May prepare monthly Board of Directors packets.
May participate in or be responsible for credentialing.
Performs other duties as assigned.
Ability to work with HRIS.
Excellent verbal and written communication skills.
Excellent organizational and time management skills with attention to detail.
Ability to act with integrity, professionalism, and confidentiality.
Ability to prioritize tasks.
Basic knowledge of employment-related laws and regulations.
Proficient with Microsoft Office Suite or related software.
Respectful and professional with diverse backgrounds.
Maintain a valid driver’s license and a safe driving record.
Adhere to all regulatory standards and internal policies, including but not limited to CARF, HIPAA, agency compliance protocols, and SCS policies and procedures.
Comply with all financial reporting standards (GASB and GAAP) to ensure integrity, transparency, and accountability in fiscal matters.
High school or equivalent diploma.
One-year office experience and knowledge of Human Resources and payroll practices and procedures.

Benefits:

Dental insurance
Employee assistance program
Flexible spending account
Health insurance
Health savings account
Life insurance
Paid time off
Relocation assistance
Retirement plan
Vision insurance

Work Location: In person