HR Administrative Specialist

Do you want your work to matter?

At Hope For Youth, our employees support the essential work that changes the lives of children and families across Long Island-every single day. We're seeking a bright, organized, and people-centered Human Resources Administrative Specialist to support our growing team and help attract, retain, and support the staff who make our mission possible.

This is an on-site, hands-on HR role for someone who enjoys variety, thrives in a fast-paced environment, and takes pride in accuracy, follow-through, and continuous improvement.

What You'll Do

• Provide day-to-day administrative and operational support to the HR department, recruiting, beneits

• Accurately document HR activities in HR systems and Excel, tracking follow-ups through completion

• Prepare, maintain, and analyze HR data, spreadsheets, and trackers

• Create, digitize, route, track, and version-control HR forms, workflows, and templates

• Maintain templates for recruiting, hiring, onboarding, transfers, and off-boarding

• Support employees and managers with HR processing procedures

• Manage employee records, including data entry, verification, scanning, and filing

• Support HR projects, events, job fairs, and continuous process improvements

What We're Looking For

• Prior demonstrated experience work in a Human Resources or Recruiting department, preferably within a non-profit

• Bachelor's degree preferred

• Awareness of labor and employment laws, terminology and working knolwedge and experience preferred

• Strong organizational, Excel, MS Office, and HRIS skills - must be tech savvy/agile (social media a super plus)

• Excellent written and verbal communication skills-must be comfortable talking on the phone and in-person.

• High attention to detail, strong time management, and discretion with confidential information

• Ability to work on-site in a fast-paced, time-sensitive environment with a flexible, "will-do" attitude

• Reliable personal vehicle required for commuting between sites, errands, and job fairs

• A positive mindset geared toward process improvement, problem-solving and teamwork

Additional Information

• Employment Type: Full-time, hourly onsite Hours: Monday–Friday, 9am–5pm (flexible), 35 Hour workweek.

How to Apply

Please submit your resume, cover letter, and salary requirements to be considered. Only candidates selected for next steps will be contacted.

Why Join Hope For Youth?

• Meaningful work supporting children and families on Long Island
• Medical, Dental, and Vision benefits
• 91% employer-paid medical premiums
• Generous paid time off
• Agency-funded pension plan
• Tuition assistance and training opportunities
• Supportive, mission-driven team environment
• Advancement opportunities

Additional Pay Range Information

The salary range and/or hourly rate range listed for this position is a good faith determination of potential compensation that may be offered to a successful applicant for this position at the time of this job advertisement and may be modified in the future. When determining an employee's base salary and/or rate, several factors may be considered as applicable (e.g., years of relevant experience, education, licensing, certifications, other credentials, negotiated contracts, budget and internal equity, etc.)

Learn more about our impactful work at www.hfyny.org. Hope For Youth is an Equal Opportunity Employer.