HR Administrator

ABOUT THE ROLE

We are seeking a highly organized and experienced Human Resources Executive to coordinate and administer the group’s human resources operations. The ideal candidate will have 3-5 years of experience working in Human Resources administration.

HR & Admin Support:

• Support management in policy implementation.
• Handle management’s personal staff admin requests, including household staff coordination, bill payments, and other personal administrative tasks.
• Manage petty cash, office expenses, and vendor payments.

Travel & Hospitality Management:

• Coordinate with travel agencies and service providers to ensure smooth travel experiences.
• Manage visa applications and travel-related documentation for senior executives.

Communication & Coordination:

• Act as a point of contact between management, staff, and external stakeholders.
• Ensure smooth coordination between different departments for operational efficiency.
• Manage confidential business documents and communications with discretion.
• Additionally, the role involves handling courier bookings, office access cards, management’s personal staff admin requests, and travel arrangements for senior management

Office & Operations Management:

• Oversee daily human resources operations, ensuring smooth workflow and efficiency.
• Supervise and delegate tasks to office assistants, ensuring productivity and adherence to company policies.
• Maintain office supplies, equipment, and overall office infrastructure.
• Ensure compliance with health and safety regulations in the workplace.
• Coordinate onboarding and offboarding tasks during the employee life cycle.
• Provide timely information and assistance to all colleagues regarding policies and procedures in the workplace.
• Prepare offer letters and issue regrets to candidates not selected during the recruitment cycle.
• Maintain attendance records of different departments and assist in monthly payroll activity.
• Coordinate and block office meetings and interviews with candidates.
• Processing invoices and ensuring timely payments to vendors, in relation to overall office and human resource requirements.
• Prepare employee census information for the medical insurance renewal and other related documents required in the process.
• To coordinate the medical insurance additions and deletions in a timely manner.
• Assisting with filing and ensuring auditory/legal compliance in all areas of human resources.
• Assist in maintaining overall Human Resources documentation and filing.
• To be able to respond to employee queries during the day.
• Assist in any HR projects where support is required.

Trade License Renewals & Legal Compliance:

• This role requires a strong understanding of trade license renewals for both Freezone and Mainland entities in Dubai.
• Handle trade license renewals for Freezone and Mainland businesses, ensuring timely renewals and compliance with UAE regulations.
• Coordinate with government authorities. Provide legal assistance to the functional/department head.
• Ensure the legal issues are recognized, understood and provide strategic legal advice to the team / senior management.
• Assist the organization in compliance with respect to government guidelines and norms.
• Maintain updated records of company documents, visas, and other contracts.
• Provide legal assistance to the functional/department head.
• Ensure the legal issues are recognized, understood and provide strategic legal advice to the team / senior management
• Assist the organization in compliance with respect to government guidelines and norms

Desired Candidate:

3 to 5 years of relevant HR and operations experience required (UAE-based); open to male and female candidates.

Excellent communication and interpersonal skills (Arabic speaker preferred).

• Strong knowledge of trade license renewals (both Freezone & Mainland).
• Experience managing and supervising office assistants and a company driver. Proficiency in MS Office (Word, Excel, Outlook) and office management tools.
• Any candidates with Hospitality-related experience is a strong advantage.

Thank you for applying. Only candidates closely matching the job requirements will be considered through the screening and interviewing process.

Good Luck!

Job Type: Full-time

Pay: AED4,000.00 - AED5,000.00 per month

Work Location: In person