HR Administrator/Office Manager

About PipeView Services, LLC

PipeView Services, founded in 2015, is a pipeline and manhole service company that offers CCTV, trenchless sewer repair, hydro excavation, and more. They serve contractors, municipalities, property managers, and residents throughout Utah.

POSITION OVERVIEW

As the HR Administrator and Office Manager, you will play a key role in supporting both our people operations and the smooth running of our local office. You will be the go-to person for employee onboarding, HR recordkeeping, employee inquiries, and day-to-day office management. Working closely with the Corporate Human Resources Manager, you’ll ensure that our location operates efficiently, employees are supported, and processes align with company policies. This is a full-time, Non-Exempt position in the office and reports to the Corporate Human Resources Manager.

ESSENTIAL JOB FUNCTIONS

HR Admin responsibilities:

• Review candidate applications and schedule interviews for hiring managers.
• Coordinate pre-employment activities including FMCSA/DOT drug screens and pre-placement requirements.
• Communicate new hire details to Corporate HR and maintain onboarding documentation.
• Maintain HR and DOT files, certifications, and expiration tracking while ensuring confidentiality and accuracy.
• Support wage adjustments, data changes, and HRIS updates as directed by Corporate HR.
• Assist Corporate HR in drafting or updating job descriptions.
• Ensure compliance with federal and state regulations (EEO, FMLA, ADA, FLSA, OSHA, etc.) under Corporate HR guidance.
• Support employee relations, performance review tracking, and benefits education, including open enrollment coordination.
• Partner with field managers to track attendance, call-outs, and employee relations issues.
• Assist with workers’ compensation claims and safety incident reporting.
• Maintain the Safety Training Matrix; coordinate and facilitate training sessions as needed.

Office Manager responsibilities:

• Support employee engagement efforts (Lunch & Learns, celebrations, recognitions, gift cards, etc.).
• Manage office operations including supply ordering, mail, shipping, vendor coordination, and visitor reception.
• Coordinate corporate travel (flights, hotels, and itineraries) as requested.
• Prepare and send customer documents (COIs, W-9s)
• Assist with basic accounts receivable follow-up and process incoming payments.
• Organize company apparel, promotional materials, and branded safety kits.
• Assist with scanning, filing, and maintaining daily reports.
• Take ownership of tasks assigned by the CEO, Corporate team, or division leads as needed.

Job Type: Full-time

Pay: From $27.00 per hour

Expected hours: 40 per week Monday-Friday

Benefits:

401(k)

401(k) matching

Dental insurance

Health insurance

Life insurance

Paid time off

Vision insurance

Work Location: In person