HR Adminstrator

Job Description for HR Administrator

Company Overview

The Rapid Group (TRG) is the parent company for six operating companies that have been providing exceptional service quality for over five decades. TRG and its companies offer service and repair of complex and critical industrial, municipal, and commercial systems. Our focus is pump, electric motor and machinery services to a diverse base of customers that have mechanical and electrical requirements, from our facilities in Paterson, Wall Township, Clifton and Freehold in New Jersey, White Plains and Hauppauge in New York and Cranston in Rhode Island.

https://www.therapidgroupusa.com

Position Title: HR Administrator
Location: Paterson, NJ
Employment Type: Full-Time
Reports To: HR Manager

Overview

We are seeking a highly organized and detail-oriented HR Administrator to support our growing team. The ideal candidate will have a strong foundation in HR administrative functions as well as hands-on experience with prevailing wage requirements, payroll coordination, and HR best practices. This role is critical in maintaining compliance, supporting employees, and ensuring smooth day-to-day HR operations.

Key Responsibilities

HR Administration

• Maintain and update employee records, personnel files, and HR databases.
• Assist with onboarding and offboarding processes, including new hire paperwork, orientations, and exit documentation.
• Support benefits administration, enrollments, changes, and employee inquiries.
• Track PTO leaves of absence, and other attendance-related matters.

Payroll & Prevailing Wage

• Prepare and process payroll documentation in coordination with the payroll team.
• Ensure payroll data is accurate, timely, and aligned with company policies.
• Manage certified payroll reporting and compliance for prevailing wage projects.
• Maintain proper documentation related to wage determinations, classifications, and certified payroll submissions.
• Stay informed on federal, state, and local labor laws impacting payroll and prevailing wage.

Compliance & HR Operations

• Support compliance with company policies, employment laws, and HR regulations.
• Assist with audits, reporting, and record retention requirements.
• Help maintain updated HR procedures, forms, and internal guidelines.
• Coordinate safety trainings, HR communications, and employee relations initiatives.

Qualifications

Required

• 2–4 years of experience in HR administration, payroll, or related functions.
• Knowledge of prevailing wage requirements, certified payroll reporting, and labor compliance.
• Strong understanding of general HR practices, including employee records, recruiting, onboarding, and compliance.
• High attention to detail, excellent organizational skills, and the ability to manage multiple priorities.
• Proficiency with HRIS systems, payroll systems, and MS Office (Excel, Word, Outlook).

Preferred

• Experience in construction, government contracting, or other prevailing wage–regulated industries.

Key Competencies

• Strong communication and interpersonal skills
• Confidentiality and professional discretion
• Problem-solving and critical thinking
• Accuracy and accountability
• Ability to work independently and collaborate across teams

Compensation

Salary: $23 - $27 per hour (depending on experience)

Benefits: 401K , Health Insurance, 10 days Paid Time Off + 5 days Sick Time Off, Life Insurance, Annual Bonus

Pay: $23.00 - $27.00 per hour

Work Location: In person