HR and Administration Manager

Job Title: HR and Administration Manager

Location: Chennai

Job Type: Full-time

Department: Human Resources

About Us

Marigold Aviation(MGA), is looking for a highly skilled human resources (HR) administrative officer/executive, based in Chennai, to assist with employee relations, policies and practices. The ideal candidate should have experience in HR, including onboarding, exit interviews, administration of benefits and compensation, team restructuring and conflict resolution. As the representative of MGA’s culture, the human resources professional should have excellent communication and interpersonal skills as well as enthusiasm for nurturing employee performance.

Key Responsibilities

• Manage day-to-day office operations ensuring safety, efficiency and compliance
• Maintain, develop and implement employee processes and procedures, using HR software systems for proper documentation
• Maintain employee data as per compliance requirements
• Be responsible for data/file management processes related to new-hire and termination processes for employees
• Contribute to and be involved in communication activities for ongoing and annual benefits for employees
• Assist departmental heads to conduct performance reviews
• Initiate processes to improve management accessibility to key analytical data
• Oversee office facilities, maintenance, utilities, security and supplies

Requirements

• Implement HR policies and procedures in line with MGA’s objectives and existing labour laws
• Coordinate onboarding and offboarding processes, including conducting orientation sessions for new hires and exit procedures
• Assist with recruitment and selection of candidates, conducting interviews and coordinating with hiring managers
• Support staff members who have HR-related issues and concerns and resolve problems fairly in accordance with MGA HR Policy
• Maintain HR records and employee files in accordance with compliance regulations and MGA policies
• Work closely with payroll and other departments, exercising discretion while working with highly confidential information
• Coordinate and conduct training programs for employees to enhance their skills and knowledge
• Stay updated on industry trends and best practices in HR to ensure MGA remains competitive in attracting and retaining talent
• Participate in HR projects and initiatives as assigned
• Liase with vendors, service providers and landlords for contracts, procurement and payments
• Domestic travel as required
• Handle travel arrangements, logistics and event coordination for staff
• Manage office budgets, petty cash and expense control in collaboration with Finance
• Ensure IT infrastructure, communication systems and equipment are functional and supported
• Supervise administrative support staff (if applicable)
• Prepare and present reports as required by management

Preferred Qualifications

• Bachelor’s degree in Human Resources, Business Administration or related field (MBA/PGDM preferred)
• 5+ years of experience in HR, with at least 3 years in a combined HR & Administration role
• Strong knowledge of Indian labor laws, compliance and HR best practices
• Proven experience in office management and vendor coordination
• Proficiency in MS Office and HRIS platforms

Key Competencies

• Excellent communication, interpersonal and leadership skills
• Ability to work independently and in collaboration with regional/global teams
• High integrity, confidentiality and professionalism
• Adept at problem-solving, conflict resolution and decision making skills
• Strategic thinking with hands-on execution
• Team player with people-centric approach