HR and Administrative Coordinator

Job Title: Human Resources & Administrative Coordinator

Job Description:

StruXure PNW is seeking a highly organized, detail-oriented, and proactive Human Resources & Administrative Coordinator to support our growing team. This role will oversee core HR functions while also assisting with administrative and accounting-related responsibilities to help support day-to-day business operations.

The ideal candidate is professional, confidential, process-driven, and capable of balancing employee support with operational accountability in a fast-paced construction and outdoor living environment.

Key Responsibilities:

Human Resources & Recruiting

• Create and manage job postings across hiring platforms
• Review applications and coordinate interviews
• Conduct background checks and reference checks
• Prepare offer letters and coordinate onboarding
• Ensure compliance with Washington State hiring laws, including EEO and salary transparency requirements
• Complete new hire onboarding paperwork including I-9s, W-4s, and state-required forms
• Conduct handbook and policy reviews with employees
• Coordinate employee system setup including email, ADP, and project management software access
• Track 90-day probationary periods and employee milestones

Payroll, Benefits & Compliance

• Assist with payroll auditing, commissioned sales tracking, and payroll accuracy
• Monitor employee hours, PTO, and sick leave balances
• Ensure compliance with Washington payroll regulations including PFML, L&I, and Paid Sick Leave
• Assist with wage audits and corrections as needed
• Coordinate health, dental, vision, life, and disability insurance enrollments
• Assist with HSA/FSA administration and employee deductions
• Support annual open enrollment processes
• Coordinate COBRA and continuation coverage administration
• Maintain accurate and confidential employee files and HR documentation
• Perform periodic audits of HR and payroll records to ensure accuracy and compliance

Safety & Employee Relations

• Maintain safety documentation and OSHA compliance records
• Coordinate jobsite safety training and maintain safety logs
• Assist with injury reporting and return-to-work programs
• Coordinate with insurance carriers regarding claims and documentation
• Support employee relations conversations and assist managers with coaching and corrective action processes
• Help investigate employee concerns and workplace issues
• Assist with performance reviews, goal tracking, and employee development initiatives
• Support company culture, morale, and employee engagement initiatives

Administrative & Accounting Support

• Assist office staff with administrative projects and operational tasks as needed
• Support accounts receivable and collections follow-up
• Assist with invoice tracking, vendor documentation, and expense organization
• Maintain organized digital and physical records
• Assist leadership with reporting, spreadsheets, and operational documentation
• Support audits and data verification across departments
• Help ensure accuracy in financial and administrative reporting
• Coordinate document collection and tracking for projects, vendors, and subcontractors

Qualifications:

• Previous HR, office administration, or operations experience preferred
• Experience in construction or home improvement industry is a plus
• Knowledge of Washington State employment laws preferred
• Strong organizational and communication skills
• Ability to maintain confidentiality and professionalism
• Detail-oriented with strong follow-through
• Proficient in Microsoft Office, Google Workspace, and payroll/HR systems such as ADP
• Comfortable working in a fast-paced, team-oriented environment

Job Type:
Full-time

Benefits:

• Health insurance
• Dental insurance
• Vision insurance
• Paid time off

Work Location:
In person

Pay: $24.36 - $29.33 per hour

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person