HR and Executive Assistant

Untitled Co.  is seeking a highly organized and proactive  HR and Executive Assistant  to manage daily operations, internal coordination, and administrative processes. This role will also include basic  HR support , making it ideal for someone with a people-first mindset and strong organizational skills. The Office Administrator will be the backbone of the studio’s smooth workflow, supporting both the creative and management teams.

Key Responsibilities

Office Management

• Oversee daily operations of the studio, including maintaining office supplies, cleanliness, and functioning of equipment.
• Coordinate with vendors and service providers (e.g., IT support, maintenance, utilities, couriers).
• Manage studio inventory, petty cash, and basic bookkeeping related to office expenses.
• Ensure a welcoming and organized environment for clients, visitors, and team members.

Administrative Support

• Schedule and coordinate internal meetings, shared calendars, and logistics.
• Handle incoming/outgoing communications including calls, emails, and mail.
• Maintain and organize physical and digital filing systems (contracts, invoices, forms).
• Assist with the preparation of internal reports, presentations, and documentation.

Event & Project Coordination

• Support internal and client-facing events, workshops, and meetings, including logistics, catering, and documentation.
• Assist various teams with administrative tasks on active projects as needed.

HR & People Operations

• Support recruitment processes by coordinating interviews and maintaining candidate records.
• Assist in onboarding new hires: preparing welcome kits, documentation, orientation schedules.
• Maintain employee records including contracts, leave tracking, and performance documentation.
• Support internal communication, employee engagement initiatives, and team well-being.
• Act as a liaison between management and team members for HR-related matters and internal processes.

Requirements & Qualifications

• Proven experience as an Office Administrator, Office Manager, or Administrative/HR Assistant.
• Familiarity with basic HR functions (onboarding, records, employee support).
• Excellent organizational and time-management skills.
• Strong written and verbal communication skills in English (Arabic is a plus).
• Proficiency in Microsoft Office (Word, Excel, Outlook) and digital collaboration tools (e.g., Google Workspace, Notion, Trello).
• High level of discretion and professionalism in handling confidential matters.
• Ability to multitask and take initiative in a fast-paced, creative environment.
• Bachelor’s degree in Business Administration, Human Resources, or a related field preferred.
• Experience in the creative or marketing industry is a plus.

What We Offer

• Competitive salary and benefits package.
• A collaborative, high-energy studio environment.
• Involvement in some of the UAE’s most exciting creative campaigns and clients.
• Room for growth into more senior operations or HR roles.

How to Apply

Please send your  CV and a short cover letter  to  hi@weareuntitled.co  with the subject line:

• ‘ HR and Executive Assistant  – [Your Name]’