HR and Finance Assistant

PRIMARY PURPOSE: Performs a variety of administrative HR and Finance activities in support of centralized human resources and finance systems ensuring confidentiality and in accordance with provisions of applicable laws, rules, regulations, policies and procedures.

ESSENTIAL JOB FUNCTIONS:

• Administration:
  • Administers various human resources procedures for all county personnel.
  • Prepares and processes paperwork associated with benefit enrollments, changes, and terminations for company-provided and voluntary benefits.
  • Ensures employee records are up to date, filing all changes in the appropriate folders (personnel, confidential, etc.).
  • Processes pre-employment background checks.
  • Coordinates on-boarding.
  • Inputs First Report of Injury into Primex system.
  • Tracks FMLA hours.
• Recruiting:
  • Assists in the recruitment efforts for exempt, non-exempt, seasonal, and per diem employees.
  • Creates job postings and posts to appropriate locations (bulletin boards, online boards such as ZipRecruiter and NHMA, county website, CraigsList, and local newspapers).
  • Sources resumes and forwards to hiring managers as appropriate.
  • Coordinates interviews as necessary.
• Benefits:
  • Performs benefits administration to include claims resolution, change reporting, communicating benefit information to employees, including orientation of new employees, and assists in the development and implementation of various employee benefit programs.
  • Answers general benefit questions and provide resources (websites, collateral materials, etc.).
• Finance:

• Backup for payroll coordinator – able to run a weekly payroll independently
• Serve as a point of contact for Right-to-Know requests
• Assist in the preparation of meeting packets, agendas, official correspondence, mailings
• Assist with research and projects.

Qualifications/Education:

Associates Degree in HR, Business Administration, or related field required and/or equivalent education and human resources generalist experience which demonstrates possession of the required knowledge, skills, and abilities will be considered.

One to three years’ experience in human resources and payroll required. Knowledge of timekeeping systems, computers, Office 365, and MS Outlook required.

REQUIRED KNOWLEDGES, SKILLS, AND ABILITIES:

Individual must possess the following knowledge, skills, and abilities and demonstrate the ability to safely perform the primary functions of the job, with or without reasonable accommodations.

Knowledge of:

• County, state, and federal laws, statutes and ordinances related to human resources programs and activities, including but not limited to the Family Medical Leave Act (FMLA), Americans with Disabilities Act (ADA), Equal Employment Opportunity Commission (EEOC), Workers’ Compensation, and the Affordable Care Act (ACA).
• Principles, practices, and techniques of human resources administration including recruitment and selection, benefits, and employee relations.
• Business writing and arithmetic, as well as computer applications related to work.
• Payroll system such as Paylocity, UKG, or similar payroll processing software.

Skills and Abilities:

• Ability to work with a variety of individuals from various socio-economic, ethnic, and cultural backgrounds, in person or over the telephone; occasionally when relations may be constrained or contentious.
• Ability to demonstrate a clear understanding of Carroll County principles, policies, and procedures.
• Ability to act with integrity, diplomacy, objectivity, and maintain confidentiality.
• Ability to establish and maintain an effective working relationship with employees at all levels to include elected officials, department heads, supervisors, employees, and the general public.
• Ability to express or exchange ideas verbally and in writing, to include the preparation of letters, reports, and data analysis.
• Ability to maintain accurate records and files.
• Ability to organize one’s own work, set priorities, and meet deadlines.
• Excellent customer service skills, and the ability to work with frequent interruptions and respond appropriately to unexpected issues.
• Must be adaptable to change in the work environment, handle competing demands and able to deal with frequent changes, delays or unexpected events.

PHYSICAL DEMANDS AND WORKING ENVIRONMENT:

Mobility to work in a typical office setting and use standard office equipment; stamina to sit for extended periods of time; strength to lift and carry up to twenty-five pounds, vision to read printed materials and a computer screen, and hearing and speech to effectively communicate in person and over the telephone.

These physical demands are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.