HR and Operations Lead

ATTENTION: After reading the job description, if you feel you are a great fit, please use this form to apply: https://kinertia.wufoo.com/forms/zhpcqc71h5wha2/

Kinertia LLC is a growing boutique data analytics and AI consulting company that helps some of the world’s largest organizations make smarter decisions with data.

We are looking for an exceptionally organized, reliable, and thoughtful person to join our leadership team in a high-trust role that blends human resources, culture, administration, executive support, and business operations.

This is an important transition role for our company.

After many years with Kinertia, a long-tenured member of our operations team will retire in late August. We are looking for someone who can help us carry forward what works while also adapting our systems and helping us scale. It’s preferred if we can achieve several weeks of cross-training during August.

This is not a traditional HR role.

You will not spend your days dealing with corporate bureaucracy or compliance-heavy HR work. Instead, you will help make Kinertia a great place to work, ensure details don’t slip through the cracks, support leadership, and help the company run smoothly. This doesn’t mean you don’t need knowledge in the HR world - that's a must. In a smaller company, we all wear many hats - this position is no exception.

You’ll thrive here if you are the kind of person who naturally thinks:

“I already handled it.” … before someone has to ask twice.

What You’ll Do

General Human Resources

You’ll help create a smooth, organized, and thoughtful employee experience from hiring through day-to-day operations.

Responsibilities include:

• Coordinating recruiting logistics and interviews
• Managing employee onboarding and offboarding
• Managing administrative employee processes in Gusto
• Tracking PTO and helping maintain employee records
• Helping facilitate employee reviews and milestone tracking
• Supporting employee questions and administrative needs
• Oversee compliance with company policies
• Ensuring important people-related details don’t get missed

Culture & Employee Experience

We care deeply about building a company people enjoy being part of.

You will help own the details that make that happen.

Examples include:

• Employee birthdays and work anniversaries
• Gifts, recognition, and appreciation moments
• Family milestones and personal celebrations
• Team events and company gatherings
• Helping maintain an excellent employee experience

You’ll help ensure Kinertia feels personal, thoughtful, and organized — not “corporate.”

Payroll, Benefits & Administrative Operations

You’ll oversee and coordinate many of the recurring operational functions of the business.

Responsibilities include:

• Running biweekly payroll through Gusto
• Managing health insurance administration and renewals
• Overseeing our 401(k) program
• Coordinating workers' compensation and business insurance renewals
• Supporting basic bookkeeping coordination with outside partners, invoicing clients
• Helping leadership stay organized with recurring operational tasks

This role is largely about organization, follow-through, and ownership, not deep accounting expertise.

Executive Operations & Leadership Support

At Kinertia, workloads naturally ebb and flow.

During lighter operational days, you’ll work closely with leadership in an Executive Assistant capacity, helping the business move faster and stay organized.

Examples include:

• Calendar management and scheduling
• Meeting preparation, budgeting, and follow-up
• Travel coordination
• Research and information gathering
• Vendor coordination, office space management
• Organizing documents and processes
• Following up on important initiatives
• Helping ensure priorities actually get completed

You should enjoy bringing order to moving pieces.

Systems, Documentation & Process Ownership

One of your biggest responsibilities will be helping Kinertia become increasingly systems-dependent rather than people-dependent.

You will become the owner and maintainer of:

• The Kinertia Company Handbook
• The Standard Operating Procedures Book

This includes documenting repeatable processes and improving how we operate, implementing AI solutions where appropriate.

Examples:

• Employee onboarding, technology provisioning
• Birthday and anniversary recognition
• PTO administration
• Recognition programs
• Internal operational “plays”

If you enjoy improving systems and making things run better, you’ll likely love this role.

Who You Are

You might be a great fit if you:

✅ Are highly organized and detail-oriented

✅ Naturally follow through without reminders

✅ Like helping people and making things run smoothly

✅ Notice problems before they become problems

✅ Enjoy creating systems and efficiencies using automation

✅ Are warm, professional, and dependable

✅ Can handle confidential information with maturity

You are probably not a fit if:

❌ You frequently let details slip through the cracks

❌ You dislike organization or follow-up

❌ You prefer direct supervision rather than making decisions

❌ You prefer highly repetitive work with little ownership

❌ You struggle to manage multiple priorities

❌ You are unfamiliar with basic computer and/or AI tools

APPLY HERE: https://kinertia.wufoo.com/forms/zhpcqc71h5wha2/

Pay: $60,000.00 - $70,000.00 per year

Benefits:

• 401(k) matching
• Dental insurance
• Flexible schedule
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Ability to Commute:

• Pittsburgh, PA 15206 (Required)

Work Location: Hybrid remote in Pittsburgh, PA 15206