HR and Payroll Coordinator

Job Title: HR and Payroll Coordinator

Position Overview
The HR and Payroll Coordinator is responsible for processing and maintaining accurate payroll records for hourly employees and ensures compliance with payroll, HR, and regulatory requirements - including tax reporting, garnishments, I-9s, and FMLA. This role serves as a primary contact for employee inquiries and supports positive employee relations. Additionally, the position identifies opportunities to improve and streamline payroll and HR processes to enhance overall efficiency and accuracy.

Responsibilities

Payroll Processing & Compliance

• Process weekly payroll for hourly employees, ensuring accurate hours, overtime calculations, tax deductions, direct deposits, and payroll closing.
• Audit and adjust departmental hours and pay rates to ensure accuracy.
• Manage employee status changes, including transfers, rate adjustments, time off, and layoff documentation.
• Set up and process garnishments, IRS levies, and Friend of the Court payments with timely disbursements.
• Prepare periodic reports on earnings, deductions, and tax filings as required.
• Process special payrolls (vacation, attendance, and wellness payouts, bonus, etc.)

Employee Data & Records Management

• Maintain accurate payroll and employee records, updating master files for wage-affecting changes and tracking temporary employee hours, utilization, and invoice reconciliation.
• Manage employee attendance and disciplinary point tracking.
• Ensure proper collection, verification, and filing of I-9 documentation.
• Handle HR-related checks, vouchers, and financial transactions.
• Record and maintain union employee performance reviews.

HR Support & Employee Relations

• Identify, recommend, and execute process improvements to enhance payroll and HR efficiency.
• Serve as the go-to resource for production employees regarding payroll and benefits related inquiries and employee relations concerns.
• Maintain confidential employee files, ensuring compliance with record-keeping best practices.
• Support new employee orientation/onboarding as needed, providing guidance on payroll, policies, and benefits.

FMLA Administration & Tracking

• Serve as the primary point of contact for employees requesting Family and Medical Leave Act (FMLA) leave, ensuring a clear understanding of eligibility and required documentation.
• Provide employees with FMLA paperwork, track submission deadlines, and ensure compliance with federal, state, and company policies.
• Maintain accurate FMLA records, tracking leave balances, intermittent leave usage, and return-to-work dates.
• Process FMLA-related payroll adjustments, ensuring accurate tracking of paid and unpaid leave.
• Educate employees and managers on FMLA rights and responsibilities, ensuring a consistent and compliant leave process.
• Monitor compliance with ADA (Americans with Disabilities Act) considerations, working with HR leadership on accommodation requests if necessary.

Qualifications

• Associate's degree preferred, with 2 years+ related experience; or equivalent combination of education and experience.
• Highly proficient in payroll and HR systems (e.g., UKG or similar platforms).
• Strong knowledge of Microsoft Office Suite, including Excel, Word, and database software.
• Familiarity with state and federal labor laws affecting payroll and employee records.
• Attention to detail: Ability to process high volumes of data accurately.
• Organizational skills: Capable of maintaining multiple records and deadlines simultaneously.
• Problem-solving ability: Able to resolve payroll discrepancies and employee concerns efficiently.
• Communication skills: Strong ability to present information clearly to employees and management.
• Confidentiality & discretion: Ability to handle sensitive employee data with the highest level of professionalism.

Physical Demands and Work Environment

While performing the duties of this Job, the employee is regularly required to sit. The employee is frequently required to stand and talk or hear. The employee is occasionally required to walk and use hands to finger, handle, or feel. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and ability to adjust focus.

The noise level in the work environment is usually quiet to moderately noisy (when on the plant floor).

Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

FLSA Status: Non-Exempt

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