HR Assistant

Join our team of supportive, fun and goal-oriented people. We get things done but enjoy participating in the extras Element offers like, personalized office decoration contest for holidays, monthly birthday lunches, employee of the month and year with bonuses, special event Holiday party, casual work environment (jean friendly), favorite T-shirt Friday’s, decorate your office with your own vibe, along with a stocked coffee & snack bar (with healthy snacks too). We care about the work life balance and encourage wellness.

We are searching for a qualified HR assistant to provide administrative support to our Human Resources department. Reporting to the HR manager, the assistant will help with VOB's, payroll, recruiting, scheduling, and training tasks. The assistant will also act as the primary liaison between the department and other employees. Our employees are the foundation of our company, and we are committed to creating an environment where everyone can thrive. Our HR assistant will be a key part of ensuring employee success and will have room to grow their career.

Duties/Responsibilities:

• Provide administrative support to the HR Manager
• Serve as a reliable source of information for employees, promptly answering questions regarding payroll and benefits
• Ensure that all employees feel safe and cared for at our company by addressing complaints promptly and professionally
• Recruit and hire strong candidates who will positively impact our company, and coordinate the training they need to succeed in their roles
• Act as a liaison between the HR department and other employees
• Assist with recruiting tasks such as reviewing resumes, conducting and scheduling interviews, hiring, and following up with candidates
• Schedule and coordinate onboarding assignments and training sessions
• Compile and process employee documentation and records, and keep the employee database up to date
• Assist the HR manager with formulating policies, procedures, and changes, as well as communicating all updates to employees
• Maintain the departmental email account, responding to employee questions and complaints in a timely and professional manner
• Track employee attendance, FMLA, PTO, and leaves, and assist with payroll processing and documentation
• Oversee the upkeep and supply management for the entire company insuring all common areas are well stocked and supplied. This helps maintain a clean, efficient, and welcoming environment for staff and visitors, supporting daily operations and overall employee well-being.

Required Skills/Abilities:

• Excellent communication skills, both written and verbal
• Strong attention to detail
• Proficiency in administrative duties such as communications, data entry, and record keeping
• Enthusiasm for working within a team environment
• Tact and professionalism when it comes to handling confidential information and addressing employee concerns
• Proficiency with technology, and the ability to pick up new software easily
• Regular and reliable job attendance

Education and Experience:

High school diploma or equivalent

At least two years Human Resource experience required

Familiarity with company’s HR software (Paychex, MS Teams, etc.)

Experience in an administrative role

Understanding of labor laws (FMLA, ADA, and PWFA)

Desire to grow within the company

PHR Certification is a plus. Candidates with this certification will be given additional consideration.

Physical Requirements:

Sitting: Often sit for extended periods of time at a computer

Standing: May also stand for long periods of time

Walking: Regularly and frequently need to walk short distances

Lifting: May need to lift up to 20 lbs.

Reaching: May need to reach in all directions

Bending, stooping, and twisting: assistants may need to bend, stoop, and twist

Vision: Assistants need to be able to see details of objects that are less than a few feet away. They also need to be able to see clearly at 20 feet or more.

Hearing: Assistants need to be able to hear and understand speech at normal levels. They also need to be able to focus on one source of sound and ignore others.

Communication: Assistants need to be able to communicate clearly so others can understand them.

Color vision: Assistants need to be able to see differences between colors, shades, and brightness.

We are an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.

Job Type: Full-time

Pay: $17.00 - $18.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Employee discount
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Work Location: In person