HR Assistant

The Human Resource Assistant provides administrative support to the Human Resources Department.

Assists the department in carrying out various human resources programs and performing clerical tasks.

Supervisory Responsibilities:

None

Duties/Responsibilities:

Administers temporary staffing needs, placing orders with appropriate agencies, updates bill rate changes, and terminations. Update and maintain timekeeping database to ensure accurate metrics and ease invoice reconciliation.

Performs customer service functions by answering employee requests and questions.

• Assists with Form 1-9 completion, verifies 1-9 documentation and maintains 1-9 files. Conducts audits of Form 1-9's, invoices and recommends corrective action.
• Reconciles invoices.
• Files documents into appropriate employee files.
• Prepares new-employee files.
• Schedules meetings and interviews as needed.
• Makes photocopies; mails, scans, and emails documents; and performs other clerical functions. Performs other related duties as assigned.

Duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without notice.

Required Skills/Abilities:

Must be bilingual (English/Spanish)

Excellent verbal and written communication skills.

Strong interpersonal and customer service skills.

Versatility, flexibility, and a willingness to work within changing priorities.

• Proficient with Microsoft Office Suite or related software.

Education and Experience:

Associate degree in human resources or related field and/or equivalent experience. e At least two years or more of clerical office experience.

Physical Requirements:

Prolonged periods of sitting at a desk and working on a computer. Must be able to lift to 15 pounds at times.