HR Assistant

• Covid-19 vaccine is strongly encouraged, however not required

The Human Resources Assistant provides administrative support to the HR department and helps ensure the smooth and efficient operation of HR processes. This position assists with recruiting, onboarding, employee records management, benefits administration, and general HR-related inquiries.

Functions essential for this outcome are:

• Ensure that all appropriate documentation is available and completed prior to and during the hiring and orientation process and through the completion of the probationary period. This includes government required and Village documents, such as Position Descriptions, Job-Specific Orientation forms, Orientation acknowledgement and posttests, insurance enrollment forms, etc.
• Maintain personnel files that have all required documentation and that follow an appropriate and consistent organizational system.
• Communicate with Wellness Center to ensure compliance of medical requirements (ie, TB tests, drug screens, physical exams).
• Employee files are maintained and are regularly checked for correctness.
• Assist with day-to-day operations of the HR functions and duties.
• Maintain employee records (hard and digital copies) and ensure data accuracy.
• Coordinate recruitment efforts including posting job openings, scheduling interviews, and communicating with candidates.
• Support onboarding process: prepare new hire paperwork, coordinate orientation, and ensure completion of compliance documentation.
• Maintain HR calendars and schedule meetings or training sessions.
• Prepare HR-related reports as needed (e.g., headcount, turnover, car registration).
• Ensure confidentiality of HR data and employee information.
• Assist with organizing employee engagement activities and wellness programs.
• Help ensure compliance with labor laws and organizational policies.

Qualifications

• High school diploma or equivalent.
• 1–2 years of experience in an administrative or HR support role, preferred.
• Familiarity with HR software and Microsoft Office (Word, Excel, Outlook, ChatGPT).
• Strong organizational and time management skills.
• Excellent written and verbal communication skills.
• Experience with HRIS systems (e.g., Paycor, UKG, ADP, BambooHR).
• Knowledge of employment law and HR best practices.
• Ability to maintain a high level of confidentiality and professionalism.
• Must be able to lift, push, and pull at least 10 pounds.