HR Assistant/ COO Administrative Assistant

Position Overview
This dual-role position provides hands-on HR support while serving as a key administrative partner to the COO. The ideal candidate is proactive, detail-oriented, trustworthy, and comfortable working in a fast-paced production environment.

This is a highly visible role with leadership interaction and growth potential for the right candidate.

Key Responsibilities

• Human Resources Support:
• Assist with recruitment (job postings, resume screening, interview scheduling)
• Coordinate onboarding and new hire documentation
• Maintain employee files and ensure compliance with California labor laws
• Support payroll processing and timekeeping audits
• Assist with benefits administration
• Maintain I-9 records and workers’ compensation documentation
• Support safety, training, and compliance programs

COO Administrative Support:

• Manage calendar, meetings, and correspondence
• Prepare reports, spreadsheets, and internal communications
• Assist with operational documentation and SOP updates
• Track compliance documentation (OSHA, CDFA, SQF, HFAC, etc.)
• Coordinate communication between departments
• Handle confidential matters with professionalism and discretion
• Support special projects and process improvement initiatives

Qualifications

• 2+ years of administrative or HR experience preferred
• Knowledge of California employment law strongly preferred
• Proficiency in Microsoft Office (Excel, Word, Outlook)
• Experience with payroll or ADP systems is a plus
• Strong organizational and multitasking skills
• Excellent written and verbal communication
• High level of integrity and confidentiality
• Bilingual (English/Spanish)
• Experience resolving problems quickly; possesses good follow-up and organizational skills
• Experience working in a continuously changing environment
• Associates/Bachelor’s degree in business or Human Resources

Compensation

$27–$33 per hour
Competitive pay based on experience and qualifications.

Job Type: Full-time

Pay: $27.00 - $33.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person