HR Assistant - Field.

Job Contributions and Key Responsibilities:

• Employee Support and Front Desk Assistance

• Serve as the primary contact for employees visiting the ERC for assistance with paycheck requests, paystubs, employment verifications, and other HR-related matters.

• Provide timely and accurate information to employees by always maintaining a professional and service-oriented demeanor.

• Cover breaks and absences for HR personnel or as needed.
  
  

Auditing and Compliance

• Conduct weekly audits to verify all employment documentation is complete and compliant with company and regulatory requirements

• Verify that all electronic personnel files and training records are properly uploaded and stored in the HCM system.

• Compile and distribute audit results to the People Business Partner, Partners, Production Managers and Ranch Managers.

• Maintain organized digital and physical records in accordance with record retention policies.
  
  

Separation and Layoff Coordination

• Prepare and organize layoff and termination packets in compliance with legal timelines and company procedures.

• Ensure that all employees’ employment status is updated in HCM.

• Coordinate with the Payroll department to ensure final paychecks are processed accurately and on time according to state and federal labor laws.

• Support request for crew changes and or reassignment of personnel
  
  

Onboarding and HR Systems

• Assist with new hire orientations and ensure all required documentation is properly collected.

• Enter new hire information into the company’s Human Capital Management (HCM) system promptly and accurately.

• Maintain up-to-date records of all new hire documentation and arbitration agreements for all companies.
  

Benefits Leaves of Absence

• Assist Benefits Specialist with the Processing of medical and personal Leave of Absence (LOA) requests, ensuring timely communication with employees and accurate documentation.

• Assist during Open Enrollment and other benefits-related events.
  

Other HR Department Duties (as assigned to include but not limited to)

• Assist with HR errands

• Support HR and Safety training activities, including occasional visits to field locations for employee orientations, training, or special programs.

• Participate in HR projects and continuous improvement initiatives to enhance employee experience and department efficiency.

• Maintain confidentiality and ensure compliance with all company policies, procedures, and state/federal regulations.
  

Knowledge, Skills and abilities

• Basic knowledge of state and federal labor laws

• Fluency in English and Spanish required.

• Good communication skills including written, verbal, listening and presentation.

• Excellent interpersonal skills including a professional and diplomatic demeanor.

• Proficiency with Microsoft Office such as Word, PowerPoint, Excel and Outlook.

• Attention to detail and ability to manage multiple projects.

• Ability to work effectively in a team-oriented environment.

• Ability to find solutions and resolve problems.
  

Education Level:

• High school diploma required but AA degree desired, Business or related field.
  
  

Years of experience:

• Minimum 2-year experience in admin support, preferable with HR exposure.
  

Licenses:

• If driving is a necessary part of a job employees are required to possess a valid driver’s license.
  

Languages:

• English & Spanish: <95%
  

Necessary Software

• Microsoft Office Suite - Intermediate
  
  

Travel Requirements:

• Ability to travel 5% of the time to local events and meetings.
  

Pay Scale : $24.00-$27.00/hour