HR Assistant-PRN Tues, Wed&Thurs(may lead to fulltime)! 9am-3pm $16hr " Bachelors Degree Required"

Overview
We are seeking a dynamic and highly organized HR Assistant to support executive leadership and streamline daily operations. This role offers an exciting opportunity to be the backbone of a busy professional environment, ensuring smooth scheduling, effective communication, and efficient management of administrative tasks. The ideal candidate will thrive in a fast-paced setting, demonstrating exceptional organizational skills, proactive problem-solving, and a positive attitude. This paid position is perfect for someone eager to develop their administrative expertise while making a meaningful impact on the organization’s success.

Duties

• Manage complex calendars using Microsoft Outlook Calendar and Google Workspace, scheduling meetings, appointments, and events with precision.
• Coordinate travel arrangements, including booking flights, accommodations, transportation, and preparing detailed itineraries.
• Provide comprehensive executive administrative support such as drafting correspondence, proofreading documents, and transcribing notes.
• Handle multi-line phone systems with professionalism and courtesy, maintaining excellent phone etiquette at all times.
• Organize files, maintain records, and manage document filing systems both digitally and physically to ensure easy retrieval.
• Assist with event planning for company functions or meetings, including venue selection, catering coordination, and logistics management.
• Perform data entry and bookkeeping tasks using QuickBooks or similar software to support financial record-keeping and invoicing.
• Support project coordination efforts by tracking deadlines, preparing reports, and liaising with team members to ensure timely completion of tasks.
• Manage office supplies inventory and oversee general office management duties to maintain a productive work environment.
• Conduct proofreading and transcription of various documents to ensure accuracy and professionalism in all communications.

Requirements

• Proven experience as a Personal Assistant or in an administrative support role with at least two years of relevant office experience.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace applications, and familiarity with DocuSign for electronic signatures.
• Excellent organizational skills with the ability to prioritize tasks effectively in a fast-paced environment.
• Exceptional typing speed combined with meticulous proofreading skills to produce error-free documents.
• Experience managing multi-line phone systems and demonstrating excellent phone etiquette.
• Knowledge of bookkeeping software such as QuickBooks along with basic accounting principles for accurate data entry and record-keeping.
• Demonstrated ability to coordinate projects from inception to completion while maintaining attention to detail.
• Strong communication skills—both verbal and written—with a professional demeanor suitable for customer service interactions.
• Ability to handle confidential information discreetly while maintaining high levels of integrity.
• Familiarity with office management procedures including filing systems, front desk operations, and office supply management. Join us in this vibrant role where your organizational prowess will empower leadership while advancing your career in administrative excellence!Communication & Coordination
• Serve as a point of contact between the Administrator and staff, clients, vendors, and partners.

Personal Assistance

• Run errands as needed (mail, purchasing supplies, office errands, etc.).
• Organize personal and professional tasks and to-do lists.
• Assist with travel arrangements, reservations, and planning.
• Support the Executive Director with daily time management and task prioritization.

Office Support

• Help maintain a clean, organized, and efficient work environment.
• Track inventory for office supplies and submit orders when needed.
• Assist with setting up meetings, interviews, or training sessions.

Qualifications:

• High school diploma required; associate or bachelor's degree preferred.
• Previous experience as an assistant, administrative support, or related role.
• Strong written and verbal communication skills.
• Excellent organizational and time-management abilities.
• Proficiency in Microsoft Office, Google Workspace, and basic technology.
• Ability to multitask and work independently with minimal supervision.
• High level of discretion and professionalism.
• Valid driver’s license and reliable transportation (if errands required).
• Answer and return phone calls, emails, and text messages professionally.
• Relay messages accurately and promptly.
• Ensure smooth coordination between departments and external contacts.

Job Types: Full-time, Part-time

Pay: $15.00 - $16.00 per hour

Work Location: In person