HR Coordinator & Office Administrator

About Threadbird

Threadbird is a growing custom apparel, merchandise, and fulfillment company. We work with brands, businesses, and organizations across the country, and we pride ourselves on strong relationships, operational excellence, and a supportive team culture.

As we continue to grow, we’re looking for an HR Coordinator & Office Administrator to help support our employees and keep our Orlando office running smoothly.

This role is ideal for someone who is organized, people-oriented, proactive, and enjoys wearing multiple hats in a fast-paced environment.

Role Overview

The HR Coordinator & Office Administrator plays a dual role supporting Human Resources functions and day-to-day office operations. This person will be a key point of contact for employee questions, onboarding, and HR coordination, while also ensuring the Orlando office is organized, welcoming, and well-maintained.

This position works closely with managers across departments and helps foster a positive, professional, and engaged workplace culture.

Office Administration Responsibilities

• Receive, sort, and filter incoming mail and packages
• Manage occasional walk-ins or solicitors in a professional manner
• Coordinate with managers when warehouse or office repairs are needed
• Communicate with the landlord and contractors to schedule and complete maintenance or repairs
• Order and manage office supplies, kitchen supplies, and snacks
• Order supplies for managers as needed (Amazon, vendors, etc.)
• Coordinate with the cleaning crew and perform quality checks to ensure the office is clean, organized, and well-maintained
• Help maintain overall office organization and appearance
• Order and organize lunches for monthly All Hands meetings and other team events
• Support employee engagement, morale, and culture initiatives

Human Resources Responsibilities

• Coordinate onboarding for new employees, including paperwork, orientation, and first-day setup
• Serve as a first point of contact for employee questions related to company policies, benefits, and general HR needs
• Assist managers with employee relations matters, including facilitating Seek to Understand conversations and Performance Improvement Plans (PIPs)
• Coordinate and assist with employee terminations, ensuring proper documentation and process
• Manage HR and employment-related paperwork and records
• Post job openings on the company website, Indeed, and other platforms
• Monitor incoming applications and filter candidates to present qualified applicants to hiring managers
• Assist with scheduling interviews and supporting the hiring process as needed

Qualifications

• 2–5 years of experience in an HR Coordinator, Office Administrator, or similar role
• Strong organizational skills and attention to detail
• Excellent written and verbal communication skills
• Comfortable handling sensitive and confidential information
• Ability to manage multiple priorities and switch between tasks as needed
• Proficient with basic office tools (Google Workspace, email, spreadsheets)
• Experience with job postings and applicant screening (Indeed or similar platforms)

Language Preferences

• English required (primary working language)
• Spanish-speaking skills are a plus, but not required

What We Offer

• Competitive salary ($52,000–$60,000)
• Health benefits and paid time off
• A collaborative and supportive team environment
• Opportunity to grow within a growing company
• A role that has real impact on employee experience and office culture

Why This Role Matters

This position is essential to creating a smooth, organized workplace and a positive employee experience. You’ll be trusted to support our people, uphold our values, and help Threadbird continue to grow in a healthy, sustainable way.

Job Type: Full-time

Pay: $52,000.00 - $60,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Referral program
• Vision insurance

Work Location: In person