HR & Education Coordinator

We are currently hiring for an HR & Education Coordinator. 1.0FTE Day shift for our St. Paul Campus. This is a hybrid opportunity. The selected candidate will be expected to be onsite at our St Paul campus at least once per week. Please note that relocation assistance is not available for this position.

This position serves as the coordinator of various HR functions including Education and Development activities, events, and communication. This position works closely with the Education & Development Specialists, Benefits Specialist and others within Human Resources. This position is expected to maintain and promote excellent customer service internally to the HR team and to Gillette employees of all levels.

Compensation & Benefits

The hourly wage for this opportunity is $22.67/hour to $34.00hour, with a median wage of $28.33/hour. Pay is dependent on several factors including relevant work experience, education, certification & licensure, and internal equity. Hourly pay is just one part of the compensation package for employees. Gillette supports career progression and offers a competitive benefits package that includes a retirement savings match, tuition and certification reimbursement, paid time off, and health and wellness benefits for .5 FTE and above.

Primary Job Responsibilities

• Coordinates education and training programs
  • Performs administrative duties associated with training, this includes tracking and management on the Learning Management System.
  • Works with clinical and nonclinical educators to ensure simulation and education sessions run efficiently.
  • Works with third party vendors to ensure efficient and accurate resource management.
  • Completes quality improvement projects as assigned.
  • Responsible for logistics, hosting and facilitation of some sessions for New Employee Orientation.
  • Assists with creation of job aids, employee communication (such as newsletters) and other educational resources as needed.

• Coordinates office activities, and provides support to maintain smooth operation and maximize departmental efficiency and effectiveness.
  • Serves as first point of contact for Education and Development. Answers questions from management and staff regarding classroom, online training, Simulation Lab events or directs employees to appropriate source.
  • Assists with logistical needs for training sessions when required such as; classroom and Sim lab reservations, off-site venues reservations, catering, participant notification, cancellations and reschedules
  • Manages the Training email box.
  • Sends out contact hours/continuing education certificates

• Coordinates student program requests while providing exceptional customer service.
  • Assists with the placement process of summer interns including but not limited to college, STEP-UP and Right Track student interns.
  • Manages the relationship with Sim Lab visiting schools and outside organizations that request staff, visits or tours.
  • Develops relationships with high school teachers and students interested in healthcare.
  • Triage requests from other organizations requesting speakers.
  • Supports onboarding activities

• Supports HR functions.
  • Assists with responding to email inquiries
  • Project support
  • Provides administrative support as requested

Qualifications

Required

• Minimum of 1 years’ experience in an administrative, human resource, education and development or similar role.

Knowledge, Skills and Abilities

• Excellent customer service, organizational, and communication skills
• Experience operating copy machines, fax machines, and multi-line telephone systems
• Basic skills in Microsoft Word, Excel, and PowerPoint
• Email and scheduling experience
• Strong attention to detail
• Ability to handle multiple tasks at once and prioritize workload independently
• Ability to maintain a high level of confidentiality
• Willingness to learn new skills

Preferred

• Proficient in Microsoft Office
• Previous office administrative experience
• Event coordination experience
• Experience in a learning and development area

At Gillette Children’s, we foster a culture where every team member feels a sense of belonging and purpose. We are dedicated to building an environment where all feel welcomed, respected, and supported. Our values are embedded at the heart of our culture. We act first from love, embrace the bigger picture, and work side-by-side with our patients, families, and colleagues to help every child create their own story. Together, we work to ensure patients of all backgrounds and abilities reach their full potential.

Gillette Children's is an equal opportunity employer and will not discriminate against any employee or applicant for employment because of an individual's race, color, creed, sex, religion, national origin, age, disability, marital status, familial status, genetic information, status with regard to public assistance, sexual orientation or gender identity, military status or any other class protected by federal, state or local laws.

Gillette Children’s is a global beacon of care for patients with brain, bone and movement conditions that start in childhood. Our research, treatment and supportive technologies enable every child to lead a full life defined by their dreams, not their diagnoses.

To learn more about working at Gillette Children's, please visit https://www.gillettechildrens.org/careers.

Gillette Children's participates in the U.S. Department of Homeland Security (DHS) E-Verify program which is an internet-based employment eligibility verification system operated by the U.S. Citizenship and Immigration Services. If E-Verify cannot confirm that you are authorized to work, Gillette will give you written instructions and an opportunity to contact DHS or the Social Security Administration (SSA) to resolve the issue before Gillette takes any further action. Please visit https://www.e-verify.gov/ for further details regarding e-verify.