HR Employee Services Specialist

HR Employee Services Specialist

Human Resources

Department of Tribal Administration

Hourly Wage: $29.70/Regular/Full-Time

Responsible for implementing, and maintaining Yakama Nation classification system to determine appropriate pay, occupational grouping, title and grade of positions. Will also prepare job descriptions reflecting job responsibilities, activities, duties, and requirements; review requests for new or revised classifications to determine appropriate salary grade assignment and keeps an up-to-date record of all YN position descriptions.

Coordinates implementation of the Yakama Nation AlcoholDrug Free Workplace Policy; administers pre-employment, random, reasonable cause/suspicion, and on-site drugalcohol testing and training for Yakama Nation employees. Maintains a secure and confidential records management system for employee drugalcohol related files.

When necessary, function as an employee advocate to assure all employees have equal protection of rights and privileges outlined in the Personnel Policies Manual.

Examples of Work Performed:

Collects the I-9 Forms from employees during the pre-employment UA process and maintains files.

Coordinates pre-employment, random, and reasonable cause/suspicion drug and alcohol testing. Performs follow-up on drugalcohol program referrals. Maintains a log of daily testing.

Maintains a secure and confidential records management system that includes employee files and training information related to the drug and alcohol program.

Counsels employees and supervisors on drug and alcohol testing policies. Provides information on applicable policies and procedures.

Follows established guidelines and procedures relative to a reasonable cause/suspicion incident. As needed, transports or arranges transportation to the testing site for employees appearing to be under the influence of alcohol and/or drugs.

Utilizes a Random Generator Program utilizing current employee data. The system generates the random testing process which is witnessed by the Human Resources Director or designee. Random testing is coordinated with employees, their supervisor, and the testing facility. Follows up on no-shows and documents files accordingly while maintaining communication with the HR Director or designee and the supervisor of the individual tested.

Works with the Training and Development Specialist and HR Director to arrange trainings on a regular basis to educate employees on the negative influence of drugs and alcohol on lifestyle and the workplace. As applicable, arranges for an Employee Assistance Program (EAP) assessment, gathering necessary signed release of information form.

Maintains constant personal contact with the testing site concerning test results, random testing schedule, on-site testing, costs, and billings.

Conducts pre-employment background checks for applicants being considered for conditional hire if required within the position description.

Reviews Requests for Reclassification, Classification, or Update. Ensures applicable information is provided, reviews and edits position description (PD) to analyze duties, responsibilities, Knowledge-Skills-Abilities, and qualification requirements.

Enters new classification data (job title, class code, pay range, step) into iSolved.

Maintains the Master List of Personnel Classification which lists the class code number, pay range, and title of all Yakama Nation tribal positions. Provides copies of lists to HR staff as needed.

Provides new and the current stamped PDs to HR Office Manager for verification of request for recruitment purposes.

Conducts investigations, recommends solutions and prepares detailed reports regarding complaints of discrimination/harassment/sexual harassment from Yakama Nation employees, as needed.

Other duties as assigned, or to assist other HR staff as requested by supervisor ensuring the efficient and effective functioning of the work unit.

Knowledge, Skills and Abilities:

Knowledge of YN drugalcohol policy requirements and procedures.

Knowledge of supervisory and management principles and practices, and the Yakama Nation governmental organization policies and procedures.

Knowledge, in general, of basic civil rights relative to the work environment and employee issues.

Knowledge and proficiency in computer use, specifically Microsoft Office products including Word, Excel, PowerPoint, and Access to communicate effectively with all levels of personnel including employees and supervisors.

Knowledge of the structure and content of the English language including the meaning and spelling of words, rules

of composition, and grammar with the ability to develop correspondence, reports and operational directives.

Knowledge of the Personnel Policy Manual, Supervisors Manual, Compensation Manual, Master Class Title/Code/Pay

Range Listing, Drug and Alcohol Policies, and of HR Internal Controls.

Knowledge of administrative investigative methods and techniques, which includes interviewing techniques to obtain detailed information, conflict analysis, resolution, report writing used to prepare accurate, comprehensive and detailed reports, as needed.

Knowledge of applicable Indian Civil Rights laws, regulations, and case law.

Skilled at interpreting drug/alcohol screening results and properly relaying the information to individual programs and departments on a business need-to-know basis and ability to remain consistent in accordance with YN Policy.

Skilled at de-escalating potentially volatile situations while delivering results and maintaining professionalism.

Skilled at drafting, creating, and submitting documents and reports with minimal errors.

Ability to follow chain of command established by Yakama Nation policy.

Ability to consistently demonstrate excellent attendance, including showing up to work on a daily basis in a punctual manner, while still being able to adjust daily schedule depending on the needs of the program.

Ability to analyze sensitive Human Resources issues or situations and apply an effective course of action in accordance with existing policies and procedures.

Ability to remain flexible to changes in assignments or situations, priorities and handle frequent interruptions.

Ability to manage multiple complex projects and tasks with competing deadlines.

Ability to keep up to date with ongoing changes of computer software and HR related databases.

Ability to establish and maintain effective working relationships and communicate effectively, orally and in writing, with all levels of personnel including all HR staff, employees, supervisors, elected officials, and the public.

Ability to work independently and productively with minimal supervision.

Minimum Requirements:

Bachelor's Degree in Human Resources, Business, Law and Justice, Public Administration or related field or any combination of education and work experience demonstrating the ability to successfully perform the functions of the position. (Must be able to provide documentation showing the knowledge and ability related to this position to carry out the job duties).

Must present a highly professional image and outstanding customer service.

Must be able to demonstrate a high degree of personal integrity and be able to maintain strict confidentiality.

Required to pass a pre-employment drug test.

Required to pass a pre-employment background check and annual background check conducted by HR Director or designee.

Must possess a valid WA State Driver's License with ability to obtain a Yakama Nation Driving Permit.

Must obtain a Workplace Investigation Certificate upon hire.

Required to be on call 24 hours a day 7 days a week.

Must understand the position and consider the impact on personal lifestyle and family.

Preferred Requirements:

Three years of professional experience in conducting administrative investigations.

Yakama enrolled preference, but all qualified applicants are encouraged to apply.