HR Executive

Writing

Job Title: HR Executive
Department: Human Resources
Reports To: Operations Manager

Job Summary

The HR Executive is responsible for managing end-to-end human resource functions, including recruitment, employee engagement, attendance and roster management, payroll coordination, statutory compliance, and maintaining workplace discipline and cleanliness standards. The role ensures smooth HR operations and a positive employee experience while supporting organizational goals.

Key Responsibilities1. Recruitment & Onboarding

• Manpower planning in coordination with department heads
• End-to-end recruitment (sourcing, screening, interviewing, selection)
• Issuing offer letters, appointment letters, and employment contracts
• Conducting employee onboarding and induction programs
• Maintaining recruitment and joining records

2. Roster & Attendance Management

• Preparing and managing employee duty rosters and shift schedules
• Monitoring attendance, late coming, absenteeism, and overtime
• Coordinating with department heads for shift changes and replacements
• Maintaining attendance registers and biometric systems

3. Leave Management

• Managing employee leave records (CL, SL, PL, LOP, Comp-off)
• Ensuring leave approvals as per company policy
• Updating leave balances and maintaining accurate documentation
• Handling leave-related employee queries

4. Payroll & Salary Calculation

• Monthly salary calculation based on attendance and roster
• Processing payroll inputs (overtime, incentives, deductions)
• Coordinating with accounts/payroll team for timely salary disbursement
• Handling payslips, salary revisions, and payroll queries
• Ensuring statutory deductions (PF, ESI, PT, TDS, etc.)

5. Employee Engagement & Welfare

• Planning and executing employee engagement activities
• Handling employee grievances and conflict resolution
• Conducting feedback sessions and employee surveys
• Promoting a positive work culture and employee morale
• Supporting employee welfare initiatives

6. Performance & Discipline Management

• Monitoring employee performance and behavior
• Issuing warning letters, show cause notices, and disciplinary actions
• Supporting appraisal and performance review processes
• Ensuring adherence to company policies and code of conduct

7. Store / Workplace Cleanliness & Compliance

• Ensuring cleanliness and hygiene standards across store/workplace
• Coordinating with housekeeping and maintenance staff
• Conducting regular cleanliness and safety inspections
• Ensuring compliance with health, safety, and labor laws

8. HR Operations & Documentation

• Maintaining employee records and HR databases
• Preparing HR reports (attendance, attrition, manpower)
• Managing HR files, policies, and standard operating procedures
• Supporting audits and compliance documentation

Skills & Competencies

• Strong knowledge of HR operations and labor laws
• Excellent communication and interpersonal skills
• Organizational and time management skills
• Ability to handle confidential information
• Proficiency in MS Excel, HRMS, and payroll systems

Qualifications & Experience

• Graduate/Postgraduate in HR, Business Administration, or related field
• 1–5 years of experience in HR operations (retail/office environment preferred)

Key Performance Indicators (KPIs)

• Timely recruitment and onboarding
• Accurate payroll processing
• Employee satisfaction and engagement levels
• Attendance and attrition control
• Compliance with statutory and company policies

Location: As per company requirement
Employment Type: Full-Time

Job Types: Full-time, Part-time

Pay: ₹15,000.00 - ₹18,000.00 per month

Expected hours: No more than 50 per week

Benefits:

• Cell phone reimbursement
• Internet reimbursement
• Leave encashment
• Paid sick time
• Paid time off

Work Location: In person