HR Generalist

Position Scope:

Under the general direction of the Branch Manager or their designee, the Human Resources Generalist will perform a variety of human resource-related duties assigned to recruitment, payroll, internal communication, discipline, employee orientation, disseminating policy, employment compliance issues as well as other duties as assigned.

Essential Duties:

1. Assists with recruiting, interviewing, and selecting applicants for current positions; accurately screens all applicants; checks all references; and assures all hired employees can meet employment obligations (e.g. valid California Driver’s License, current insurance, DMV report, CPR/First Aid.

2. Assists the Training Unit with conducting employee orientation, as needed.

3. Conducts exit interviews in a timely manner.

4. Periodically assists in the enrollment of employees into CPR/First Aid classes.

5. Coordinate/obtain required TB tests and Live Scans for potential/existing employees.

6. Responsible for consistently reviewing and maintaining employee files assuring all personnel transactions are accurately entered, completed, and documented in a timely manner.

7. Process personnel changes and PANs in an accurate and timely manner.

8. Maintain and periodically update employee condition of employment documents (e.g. California Driver’s License, CPR/First Aid, etc.).

9. Maintain interdepartmental communication, and ongoing communication with employees.

10. Maintain ongoing communication with Human Resources Supervisor and provide updates as it relates to trends, risks, or challenges.

11. Responsible for terminating respite care providers after an established inactive timeframe.

12. Assist in compiling and resolving employee incident reports; and keep abreast of ongoing laws and employment legislation.

13. Reinforce the company’s policies, rules, and procedures to ensure employee safety.

14. Support employees when human resources/employee relations issues arise.

15. Systematically assists with the scheduling and offering of periodic mandatory training to all employees (e.g. IIPP, MSDS, safety, etc.); maintains attendance rosters; tracks “training histories” for each employee.

16. Adhere to general guidelines required by Cal-OSHA.

17. Run and analyze departmental reports; maintain confidentiality.

18. Maintains the integrity of the data entered in the respite system and any other related payroll system.

19. Continuously strive to provide excellent customer service, interpersonal communication and serve as a source of accurate information.

Secondary Duties:

1. Assists in other administrative areas of the organization when needed.

2. Ability to periodically organize, schedule speakers, coordinates training and/or other relevant business-related events (e.g. quarterly staff meetings).

3. When called upon, will assist in conducting CPR/First Aid classes, as needed.

4. May periodically attend job fairs and other recruitment venues for respite care providers.

5. May assist the HR Supervisor with worker's compensation issues; assist in maintaining separate confidential files for all worker's compensation claims; assist with entering all injuries and loss of time; when directed, will maintain a record of injuries using form OSHA No. 300.

6. Occasionally, assists with on-the-job training when new departmental staff members are onboarded.

Education, Experience and Skills Required:

1. Associate’s Degree plus (1) year experience in Human Resources (2 years of experience may be substituted for 1 year of post-secondary education).

2. Knowledgeable in general employment law: including payroll administration, EEO, DFEH, Affirmative Action, Cal-OSHA, ADA, FLMA and other state and federal requirements.

3. Ability to read, write and communicate effectively in English and Spanish (Bilingual Required)

4. Ability to type 60 wpm and do basic business arithmetic.

5. Knowledge and practical experience in human resources.

6. Practical application of MS Excel, MS Outlook, MS PowerPoint, and MS Word for Windows required.

7. Practical knowledge of HelloSign and/or DocuSign and other cloud-based e-signature solutions/digital platforms.

8. Ability to use standard office machines such as a personal computer, calculator, copier, fax machine, telephone, etc.

9. Ability to utilize video and audio conferencing and online chat-based platforms such as Microsoft Office Teams and Zoom.

10. Excellent organizational and time-management skills.

11. Valid California Driver’s License.

12. Problem solving skills.

13. CPR/First Aids Instructor Certification (preferred)

Physical Requirements

• Stationary Position: Must be able to remain in a stationary position (sitting or standing) at a desk and computer terminal for more than 50% of the workday.
• Keyboarding & Repetitive Motion: Frequent use of wrists, hands, and fingers for keyboarding, mouse usage, and operating standard office equipment (copy machines, scanners, telephone systems).
• Reaching/Handling: Occasional reaching overhead or below the shoulder, grasping, and pinching to manage files, documents, and office supplies.
• Lifting/Carrying: Ability to occasionally lift, push, pull, or carry materials, packages, or office equipment weighing up to 10–25 pounds.
• Mobility: Ability to move about the office to access filing cabinets, printers, and communicate with coworkers.
• Visual Acuity: Close visual acuity is required to perform activities such as preparing and analyzing data and figures, transcribing, and viewing a computer monitor.
• Communication: Frequent speaking and hearing to exchange accurate information with clients, visitors, and staff, both in-person and via telephone.

Environmental Requirements

• Office Environment: Work is performed in a climate-controlled, professional office environment.
• Noise Level: Noise level is typically moderate, consisting of office machinery (printers, computers) and conversational chatter.
• Interruptions: Frequent interruptions and interaction with staff and visitors.
• Telecommuting: Position may be performed in a hybrid or remote setting, requiring a suitable home office environment with reliable internet access.

Scheduling and Availability

Working hours generally are from 8:00 am to 5:00 pm, Monday through Friday with an hour for lunch. Must be willing and able to work in excess of 8 hours per day and/or 40 hours per week and willing to assist other departments as needed.

ADA/FEHA Accommodations

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job. The employer will engage in an interactive process with employees to determine appropriate accommodations

Job Type: Full-time

Pay: $21.00 - $23.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Retirement plan

Language:

• Spanish (Required)

Ability to Commute:

• Chula Vista, CA 91910 (Required)

Ability to Relocate:

• Chula Vista, CA 91910: Relocate before starting work (Required)

Work Location: In person