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HR Generalist & Administrative Coordinator
McGrew Management Company is seeking a detail-oriented, professional, and people-focused HR Generalist to join our Corporate Office in Hanover, PA. This role supports all McGrew Management affiliates — McGrew Equipment Company, Crownstone Equipment, and Iron Road Logistics — by providing comprehensive human resources and administrative support while serving as the first point of contact at our corporate headquarters. The ideal candidate is organized, approachable, discreet, and capable of balancing HR responsibilities with front-office and administrative coordination.
Company Description
McGrew Management Company provides shared services, strategic leadership, and operational support to a family of growing businesses in the heavy equipment and logistics industries, including McGrew Equipment Company, Crownstone Equipment, and Iron Road Logistics.
Our team is built on integrity, teamwork, and old-fashioned business values. We believe in treating employees like family, investing in professional growth, and recognizing contributions at every level. We offer a competitive benefits package including medical, dental, and vision insurance, a 401(k) program with company match, and other employee perks that support both career and personal success.
Role Description
The HR Generalist is responsible for supporting day-to-day human resources operations while also providing front-desk and general administrative coordination at the corporate office. This role plays a key part in maintaining accurate HR records, supporting payroll and benefits administration, assisting with recruitment and onboarding, and ensuring a welcoming and professional office environment. The HR Generalist works closely with leadership, managers, and employees to ensure HR processes are executed accurately, timely, and in compliance with company policies and applicable regulations.
Essential Duties & Responsibilities
To perform this job successfully, an individual must be able to satisfactorily perform each of the essential duties listed below. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Human Resources Support
- Review and verify employee timecards for accuracy; follow up with managers and employees regarding discrepancies.
- Assist with PTO tracking, attendance records, and payroll preparation tasks.
- Schedule interviews and coordinate recruitment workflows with hiring managers.
- Assist with pre-employment screenings, onboarding documentation, and new hire orientation processes.
- Prepare and maintain new hire packets, employee files, and confidential HR records in accordance with company policies and legal requirements.
- Assist employees with questions related to health, dental, vision, and supplemental benefits.
- Support Open Enrollment activities, including distributing materials and tracking employee submissions.
- Process benefit changes and maintain accurate records within HRIS and related systems.
- File and track Short-Term Disability (STD), Workers’ Compensation (WC), and other leave-related claims.
- Draft HR communications, forms, and internal memos as needed.
- Support training sessions by coordinating schedules, preparing materials, and maintaining attendance records.
- Assist with HR compliance initiatives, policy administration, and recordkeeping requirements.
- Front Desk & Administrative Coordination
- Serve as the primary receptionist, greeting visitors and directing phone calls in a professional and welcoming manner.
- Manage incoming and outgoing mail, deliveries, and front office supplies.
- Maintain a clean, organized, and professional reception and front office area.
- Provide administrative support to multiple departments, including preparing documents, reports, and presentations.
- Schedule meetings, coordinate calendars, and assist with internal communications.
- Support company events, meetings, and occasional travel coordination.
- All other duties as assigned.
Educational & Experience Requirements
- High school diploma or equivalent required; associate or bachelor’s degree in Human Resources, Business Administration, or a related field preferred.
- 1–3 years of experience in an HR support, HR generalist, or administrative role.
- Basic knowledge of human resources practices, employment laws, and confidentiality requirements.
- Experience working with HRIS, payroll, or time and attendance systems preferred.
- Strong organizational skills with the ability to manage multiple priorities and deadlines.
- Excellent communication, customer service, and interpersonal skills.
Preferred Qualifications
- Experience in a multi-company or shared-services environment.
- Experience supporting benefits administration and payroll preparation.
- Strong Microsoft Office skills; intermediate Excel skills preferred.
Essential Physical Requirements
While performing the duties of this job, the employee is regularly required to talk and hear. The employee frequently is required to stand, walk, sit, use hands to handle or feel, and reach with hands and arms. Specific vision abilities required include close vision, distance vision, and the ability to focus.
Equal Employment Opportunity
McGrew Management Company and its affiliates provide equal employment opportunities to all employees and applicants for employment and prohibit discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.
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