HR Generalist/Accounting Assistant

HR Generalist/Accounting Assistant/Receptionist

Jupiter Marine is seeking a talented individual who possesses the skills and drive to manage a multitasking role as an HR Generalist, while also assisting with phone calls and administrative accounting functions. These are two part-time roles combined into one.

Bi-Lingual (Spanish) is preferred.

ESSENTIAL JOB FUNCTIONS:

Part-Time HR Generalist/Receptionist role:

• Greets walk-in applicants and directs them to our Paycom website to apply.
• Sets up and tracks new hire hazard training.
• Provides employee walk-in service to the office and assists with benefits questions, printing check stubs, and assisting them with signing into their Paycom account.
• Files workers' comp claims and completes online access to send employees to our Concentra location in Bradenton for workplace injuries. Complete OSHA 300 and 300A logs.
• Maintains spreadsheets on attendance, terms, new hires, and updates our HR systems (Paycom, Syteline, Employee Navigator).
• Generates new bar codes with every new build. Update codes when boats are shipped.
• Maintains employee information by entering and updating employment and status-change data in multiple systems.
• Responsible for recruitment, job postings, setting up interviews, and sending onboarding links to newly hired applicants.
• Answers the telephone, relays messages, and maintains supply orders.
• Generates employee confidence and protects operations by keeping human resource information confidential.
• Updates org charts and attendance records.
• Verifies accuracy in the timekeeping function by monitoring cameras and spot-checking hull assignments.
• Updates employee handbook as labor laws change.
• Assist with benefits open enrollment.
• I-9 Maintenance and E-Verify
• Birthday and Anniversary cards
• Update forms in Paycom.
• Update and print HR forms
• FMLA administration
• Employee Relations
Additional duties/special projects as needed

Part-Time Accounting role:

• Process Accounts Payable
• Assist with special projects as needed.
• Assists with process check runs and expense reimbursements.
• Data entry and filing of invoices.

MINIMUM KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED:

• Strong understanding of office administration and human resource principles
• Ability to focus on completing a single task and adhere to deadlines.
• Ability to maintain employee files and adhere to rules of confidentiality.
• Well-organized, Dependable, Kind
• Experience working on Microsoft Office Products including Outlook & Excel
• Effective communication and people skills
• Prior experience in a human resource generalist role is preferred.

PHYSICAL REQUIREMENTS

This is a sedentary role; however, it requires walking, talking, listening, some lifting, opening filing cabinets and bending or standing, as necessary. Will be required to walk through the manufacturing plant at times to interact with the employees.

Work Environment

This position requires the ability to work in an office setting, sitting at a computer workstation, with the ability to work much of the day using the computer, telephone, and basic office equipment. This position requires excellent people skills with the ability to communicate articulately using professionally written and spoken English. This position is also required to engage with employees in the manufacturing plant, and can be exposed to dirt, dust, and chemicals.