HR Housing Administrator

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Housing & Fleet Coordinator

Position Summary:

This position ensures that Broken Sound provides their international staff with the best housing experience from arrival to departure within specific budgets, policies and procedures as well as maintains accurate records for all the Broken Sound’s fleet of vehicles.

Essential Responsibilities:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.

HOUSING COORDINATOR

• Uphold the highest standards of quality while following budget guidelines for all apartment units. An approximate of 27 units.
• Negotiate and maintain healthy relationships with apartment complexes.
• Coordinate rental of furniture as well as connection of all utilities
• Set up Housing configuration based on arrivals, units available, etc.
• Responsible for processing rent payments as well as furniture rental invoices, utilities and other expenses associated with the rental units.
• Coordinate arrivals and departures into and out of housing.
• Address all complains with residents (international participants)
• Communicate rules and regulations to all residents.
• Conduct monthly apartment inspections and provide finding reports and concerns to the Director of Human Resources.
• Process maintenance requests and make sure they are completed in a timely manner.
• Maintain organized work and inventory of items provided to international staff.
• Obtains the best value at the lowest price consistent with established quality standards and delivery schedules.
• Handles communication concerning roommate arrivals and transfers, etc. Solve problems with residents and apartment complexes.
• Conduct move-out inspections of apartments and determine security deposit refunds.
• Communicating to HR Manager on all payroll related items such as, housing deductions, security deposits, uber receipts, misc. reimbursements, and any other reimbursement needed for H2B and J1 employees.
• When deemed necessary will approve roommate transfers and will resolve extreme roommate disputes.
• All other duties as assigned.

FLEET VEHICLES

• Create and implement a shuttle schedule to accommodate the pickup and drop off of staff members to and from the club.
• Maintain a log of all Broken Sound Club owned vehicles including mileage, gas, drivers, etc.
• Research vehicle maintenance locations and coordinate all maintenance for each of the Broken Sound vehicles.
• Maintain accurate records of all expenses.
• Audit and review authorized drivers and ensure compliance.
• Maintain vehicle insurance records and process renewals.

Schedule: Monday through Friday but may need to work some weekends

Knowledge and Skill Requirements:

The requirements listed below are representative of the knowledge, skill, and /or ability required.

• Requires knowledge of all operations in a large club or resort environment with particular emphasis on logistic operations.
• Must have strong interpersonal and management skills.
• Strong knowledge of property management
• Club experience is a plus but not required.
• Understanding of the H2B visa program is a plus but not required.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.

The requirements listed are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education & Work Experience Requirements:

• Undergraduate degree or four years of property management experience and/or training; and/or equivalent combination of education and experience.

Physical Requirements:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to stand, walk, use hands to handle or feel objects, tools or controls, talk or hear. The employee is frequently required to reach with hands and arms, stoop, kneel, crouch, or crawl.

The employee must frequently lift and/or move up to 40 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

While performing the duties of this job, the employee is rarely exposed to wet and/or humid conditions, fumes or airborne particles, extreme cold, and extreme heat.

The noise level in the work environment is usually moderate.

Compensation:

• Salary is commensurate with experience.

This is a full-time position eligible for full benefit package such as:

• • Medical Insurance
  • Dental Insurance
  • Vision Insurance
  • Company Paid Life Insurance
  • Supplemental Life Insurance
  • 401(k) Retirement Savings Plan with Company Match
  • Vacation Time
  • Paid Sick/Personal Time Off
  • Holiday Pay

This position description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employee(s) will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments.

This position description has excluded the marginal functions of the position that are incidental to the performance of essential job duties. All duties and responsibilities are essential job functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the employee will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, and abilities.

This document does not create an employment contract, implied or otherwise, other than an “at will” relationship.