HR/ Legal Assistant

JOB DESCRIPTION (JD) – LEGAL ASSISTANT

Job Title : Legal Assistant

Department : Legal & Secretarial

Reporting To : Legal Manager

Date : 02.12.2025

1. Job Purpose

To support the Legal Department in drafting, documentation, execution, compliance coordination, filing, and administrative legal functions, ensuring smooth and organised operations.

2. Key Responsibilities

A. Documentation & Filing

• Maintain physical and digital files of all agreements, licenses, notices, corporate documents, and compliance papers.
• Index and archive documents for easy retrieval.
• Update Document Register, Agreement Tracker, and other legal logs.

B. Drafting Support

• Fill in the party details in the prepared regular basic drafts
• Provide first-level formatting and document preparation.

C. Coordination & Follow-Up

• Coordinate with internal teams (HR, Sales, Ops, Finance, Admin) for required information.
• Follow up for missing documents, approvals, and signatures.

D. KYC & Document Collection

• Collect and verify KYC documents of clients.
• Maintain updated KYC repository.

E. Execution of Agreements

• Online and offline execution of finalised Agreements
• Manage printing, stamping, signing, scanning, and storage of executed agreements.
• Ensure signatures/initials on all pages.
• Maintain executed agreement register.

F. Compliance Support

• Assist in tracking deadlines, filings, and compliance calendars.
• Prepare checklists & summaries for review.

H. Administrative Support

• Handle scheduling, email organisation, meeting coordination, scanning, photocopying, and couriers related to legal matters.

3. Required Skills

• Good understanding of English language and legal terminology would be added advantage.
• Good communication skills (written & verbal).
• Strong organisation and document-management skills.
• Proficiency in MS Word, Excel, and PDF tools.
• Attention to detail and ability to follow processes.
• Keen on learning Law and Legal system.

4. Qualifications

• Graduate in any stream (Law graduates preferred but not mandatory).
• Freshers welcome; training will be provided.
• Strong willingness to learn legal processes.

5. Work Style & Expectations

• High discipline and accuracy in documentation.
• Ability to maintain confidentiality.
• Proactive follow-up and coordination.
• Quick learner with willingness to support a busy legal department.

Job Types: Full-time, Permanent

Pay: ₹15,000.00 - ₹20,000.00 per month

Benefits:

• Provident Fund

Language:

• English (Required)

Work Location: In person