HR Manager / Executive

Job Description for HR Manager / Executive

Job Summary

The HR Executive will be responsible for managing end-to-end recruitment, ensuring smooth onboarding, conducting background and reference checks, and supporting attendance & payroll processes. This role ensures compliance, accuracy of employee records, and positive employee experience across the HR lifecycle.

---

Key Responsibilities

1. Recruitment & Talent Acquisition

• Understand Client requirements and create detailed job descriptions.
• Source candidates through job portals, social media, internal databases, and employee referrals.
• Screen resumes, shortlist candidates, and conduct initial HR interviews.
• Coordinate interviews with hiring managers and track interview status.
• Manage offer roll-out, salary negotiation, and candidate follow-up until joining.
• Maintain recruitment metrics (TAT, source efficiency, hiring cost, etc.).

---

2. Onboarding & Induction

• Share pre-joining documents and ensure timely submission.
• Prepare offer letters, appointment letters, and onboarding kits.
• Conduct new employee orientation and induction programs.
• Set up employee profiles in HRMS systems.
• Coordinate with IT/Admin for asset issuance (laptop, ID card, email access).
• Ensure a smooth joining experience for all new hires.

---

3. Background Verification & Reference Checks

• Initiate background verification (employment history, education, address, criminal checks).
• Coordinate with external BGV agencies and follow up for timely completion.
• Collect and verify relevant documents from candidates.
• Conduct reference checks by contacting previous employers/supervisors.
• Maintain detailed reports and escalate discrepancies when required.

---

4. Attendance & Leave Management

• Monitor daily attendance and work-hour compliance through HRMS/biometric systems.
• Track leave balances, approvals, and monthly attendance summaries.
• Address attendance discrepancies and coordinate with team leads and employees.
• Maintain records for audits and compliance purposes.

---

5. Payroll Support

• Prepare monthly payroll inputs (attendance, leaves, new joiners, resignations, shift allowances, deductions).
• Coordinate with finance/payroll teams for accurate salary processing.
• Validate payroll reports and resolve employee salary queries.
• Support statutory compliance (PF, Client, PT, TDS) as required.

---

6. HR Documentation & Compliance

• Maintain employee files and HR records in digital/physical formats.
• Draft HR letters (experience, salary, NOC, confirmation, warning, etc.).
• Ensure policy compliance and assist in creating/updating HR SOPs.
• Support audits and internal compliance procedures.

---

Skills & Competencies

• Excellent communication and interpersonal skills.
• Strong organizational and multitasking ability.
• Knowledge of HRMS and MS Office tools.
• Understanding of labor laws and HR operations.
• Attention to detail with ability to maintain confidentiality.

---

Educational Qualification

• Bachelor's degree or MBA in Human Resources or related field.
• 1–5 years of experience in HR operations/generalist profile (depending on seniority).