HR Office Administrator

About Us

At Better Being Co. we empower and inspire individuals to feel better and live healthier lives by providing the most trustworthy, pure, and innovative natural wellness solutions. If you thrive in a challenging work environment, surrounded by incredible team members who will help you grow and do your best work, Better Being is the right place for you. Come build with us and be part of an award-winning company that’s helping create meaningful and lasting change in the healthcare industry.
Job Summary
Better Being is seeking an HR Office Administrator to provide administrative and operational support that ensures the smooth, efficient functioning of the office. As part of the People team, this role plays a key part in managing front office operations, coordinating with facilities, and supporting HR processes — including handling sensitive and confidential employee information with discretion.

Essential Functions

• Maintains office supplies & inventory, food, beverages, and appliances; tracks inventory and places orders while staying within the budget.

• Handles mail and package logistics: sorts incoming/outgoing mail, coordinates mail transfers with Ogden office.

• Manages front office operations, including answering phones, greeting visitors, and providing customer service.

• Coordinate with IT on retrieval and return of equipment from separated remote employees, coordinating shipping logistics, inventory updates, and communication with IT to ensure secure and timely collection of company assets.

• Manages incoming calls and correspondence, ensuring accurate message delivery and effective communication flow across departments.

• Coordinate office setup and breakdown for employee transitions, including preparing nameplates, cleaning and organizing workspaces, and ensuring all necessary supplies and equipment are in place for new hires and collected or redistributed for departing employees.

• Manages parking validations and collaborates with facilities on parking passes.

• Coordinates lunch events and assists with event planning and setup.

• Performs light cleaning and event setup as required.

• Assist with maintenance of the Human Resources Information System (HRIS) to ensure the integrity, accuracy, and confidentiality of employee data.

• Submits and coordinates tickets with Company facilities for office issues and maintenance, with IT for conference room or office technology concerns, and building staff for other needs.

• Maintains executives' appointment schedules by planning and scheduling meetings, conferences, teleconferences, and travel.

• Performs diversified clerical and administrative activities.

Additional Responsibilities

• May assist in coordinating company events, meetings, interviews, and other special projects.

• May compile and sort documents.

• May interact with other departments.

• May provide support of and involvement in company, department, and/or safety policies, procedures, programs and activities.

• Maintain a clean and orderly work area.

• Other duties as assigned.

Job Qualifications

• 1-2 years of experience in HR, office administration, or management support.

• Preferred: Associate’s degree in Human Resources, Business Administration, or a related field, or equivalent work experience in lieu of a degree.

• Ability to provide outstanding customer service.

• Proficient in Microsoft Office applications (Word, Excel, PowerPoint). Previous experience using an HRIS system is a plus.

• Must have a high level of interpersonal skills to handle sensitive and confidential information.

• Work requires continual attention to detail in composing, typing and proofing materials, establishing priorities and meeting deadlines.

• Ability to solve practical problems.

Physical Requirements

• While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to touch, handle, or feel; reach with hands and arms; stoop, kneel; and talk or hear.

• The employee must exert up to 20 lbs. of force occasionally, and/or up to 10 lbs. of force frequently, and/or a negligible amount of force constantly to move objects.

• Specific vision abilities required include close and distance vision, depth perception, color vision, and the ability to adjust focus.