HR & OFFICE ADMINISTRATOR

The HR & Office Administrator is responsible for supporting our management functions and facilitating the execution of HR activities, including managing HR records, supporting the recruitment process, and ensuring compliance with HR policies and procedures. This role acts as a link between management and employees, providing high-level administrative support to ensure the organisation's smooth operation.

Responsibilities

• Support employees during all aspects of the employee lifecycle and various HR-related tasks, including employee onboarding and offboarding.
• Streamlining the visa process, from application to renewal and cancellation, along with managing related documentation such as medical tests and Emirates ID applications.
• Overseeing the renewal and updating of licenses, establishment cards, and other essential government documents.
• Managing medical insurance and employee compensation, including additions, deletions, and annual census preparation.
• Negotiating contracts with hotels, vendors, and suppliers to ensure favorable terms and pricing.
• Serving as a liaison between management and employees, addressing concerns and fostering positive relations.
• Scheduling appointments, maintaining an events calendar, and sending reminders.
• Coordinate meetings and events, including logistics, catering, and technical requirements.
• Handle travel arrangements and accommodation for staff as required.

Required Skills

• 2-3 years of experience in HR-related roles, preferably in the tech industry.
• Strong interpersonal and communication skills and the ability to work effectively with all levels of employees and management.
• Fantastic organizational, prioritizing, and time management skills.
• Experience creating documents and spreadsheets, using office software such as MS Word, Excel, and PowerPoint.