HR & Office Coordinator

Location: On-site / Tulsa, Oklahoma (E 63rd St, Tulsa, OK 74133)
Schedule: Monday - Friday, 8:00 AM – 5:00 PM
Job Type: Full-Time, Salary

About TMA Systems:

TMA Systems is a global leader in Enterprise Asset and Maintenance Management software (CMMS/EAM), serving sectors like healthcare, education, government, corporate facilities, and critical infrastructure. Our software helps organizations streamline operations, improve compliance, and maximize asset performance.

About the Role:

We’re looking for a reliable, organized, and people-focused HR & Office Coordinator to support both HR operations and the day-to-day needs of our Tulsa office. This is an excellent opportunity for someone who thrives in a dynamic environment and enjoys being a key support for both office operations and HR functions.

Key Responsibilities:

Office Coordination

• Greet visitors, manage incoming mail, and maintain a clean and organized office environment
• Order and stock office supplies as needed
• Coordinate office maintenance and vendor relationships
• Help plan and coordinate team events, meetings, and celebrations
• Assist with booking travel arrangements for employees and coordinate with our travel vendor, Gant, to ensure seamless travel logistics and accommodations

HR Support

• Assist with onboarding and offboarding documentation and checklists
• Maintain electronic employee files and ensure documents are organized and up to date
• Provide general administrative support to the People team as needed
• Help track employee time off, birthdays, anniversaries, and employee engagement initiatives
• Support internal communications and policy updates

What We’re Looking For:

• 1–2 years of office or HR experience preferred (internships count!)
• Strong organizational skills and attention to detail
• Friendly, professional demeanor and a can-do attitude
• Comfortable working independently
• Proficient in Microsoft Office Suite

Equal Employment Opportunity has been, and will continue to be, a fundamental principle at TMA Systems, where employment is based upon personal capabilities and qualifications without discrimination because of race, color, religion, sex, age, national origin, disability, or any other protected characteristic as established by law.