HR Operations Specialist

Umbra is an American space technology company delivering advanced systems, from sensors to spacecraft, that empower customers worldwide with unmatched access to critical information from space. Our mission is simple and ambitious: redefine space—for people, systems, and missions in every domain. Umbra’s ecosystem operates through three business units: Remote Sensing (the data), Space Systems (the components), and Mission Solutions (the platforms).Together, our teams develop capabilities that deliver persistent access, resilient performance, and mission-ready solutions, advancing U.S. space leadership while keeping the world safe and informed.

About the Job
We’re looking for an HR Operations Specialist to join our team and help keep our people processes running smoothly. In this role, you’ll support a wide range of day-to-day HR activities- from recruiting and onboarding to employee engagement and lifecycle support. You’ll play an important part in creating a positive experience for candidates, new hires, and employees across the organization.

This position is based on-site in our Arlington, VA office.

Key Responsibilities

• Schedule and coordinate interviews between candidates and hiring teams, and help drive timely feedback from hiring managers and panelists.
• Manage job postings and candidate activity within our applicant tracking system (ATS).
• Partner across teams to ensure candidates and new hires have an excellent experience throughout their journey with Umbra. You’ll build strong relationships with hiring managers to help set every new team member up for success.
• Oversee core onboarding tasks, including background checks, employment authorization, and completion of required forms and trainings.
• Maintain accurate HR data and personnel records within our HR systems.
• Support company culture by helping coordinate team-building and engagement programs and activities.
• Assist with HR communications, ensuring clarity and consistency.
• Contribute to ongoing HR projects and help improve our processes as we grow.
• Support the HR team with other duties as assigned.

Requirements

Required Qualifications

• 2+ years of experience in Human Resources.
• Hands-on experience with HRIS platforms and/or applicant tracking systems.
• Strong project management, organizational, and communication skills.
• A collaborative mindset and a proactive, “jump in and help” approach.
• Ability to maintain confidentiality, manage multiple priorities, meet deadlines, and adapt as needs evolve.
• Strong attention to detail to maintain high standards of accuracy and precision.
• Genuine interest in learning and growing within one or more areas of HR.

Desired Qualifications

• Bachelor's Degree in Human Resources or Communications.
• Hands on experience with Workable (ATS).
• Familiarity with maintaining information in SharePoint.
• Proficiency in Microsoft Office Suite, Adobe Acrobat, Slack, and Google Meet.

Benefits

• Flexible Vacation / Paid Time Off / Family Leave
• Medical, Dental, Vision, Life, Voluntary Life, LTD
• 401(k) Plan with 3% non-elective employer contribution
• Stock Options
• Free Parking
• Free lunch in office daily

Umbra is an Equal Opportunity Employer. We do not discriminate in hiring on the basis of sex, gender identity, sexual orientation, race, color, religious creed, national origin, physical or mental disability, protected veteran status, or any other characteristic protected by federal, state, or local law.

Employment Eligibility Verification

In compliance with federal laws, all hired persons will be required to verify their identity and eligibility to work in the United States by completing the required Employment Eligibility Verification Form (I-9 Form) upon hire.

ITAR/EAR Requirements

This position may include access to technology and/or data that is subject to U.S. export controls pursuant to ITAR and EAR. To comply with federal export controls, all persons hired must be a U.S. citizen, U.S. national, U.S. lawful permanent resident, refugee or asylee as defined by 8 U.S.C. § 1324b(a)(3), or must otherwise be eligible to obtain the required authorizations from the U.S. Department of State and/or U.S. Department of Commerce as applicable.

Pay Transparency

This job posting may cover multiple career levels. To ensure greater transparency, we provide base salary ranges for all roles, regardless of location. Our standard pay ranges are based on the role’s function and level, benchmarked against similar growth-stage companies. Compensation may vary based on geographical location, as certain regions may have different cost-of-living factors. The final offer will also be influenced by the candidate's skills, responsibilities, and relevant experience.

Compensation Range

The Compensation Range for this role is $75,000 - $85,000 DOE