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HR Ops I
Palo Alto, United States
At Children’s Health Council, we believe in the promise and potential of every child, teen and young adult. Our mission is to transform young lives by providing culturally responsive best-in-class learning and mental health services to families from diverse backgrounds regardless of language, location, or ability to pay. We specialize in ADHD, Learning Differences, Anxiety & Depression and Autism. Our strategic priorities include being people first and empowering our workforce, creating systems built on equity, access, and inclusion, elevating technology and strengthening our community partnerships.
Could this be you?
Job Summary:
The HR Ops I plays a pivotal administrative support role in the day-to-day central functions of HR/Payroll/Recruiting Operations. The person most successful in this role possesses a keen ability to manage multiple priorities, follow through on tasks, organize effectively, and an aptitude for content creation. The role is a member of HR Ops resource pool that supports HRBPs, the Head of Talent, and the COO/CHRO, and reports to the HRBP on the team managing the Central Functions who serves as the administrative manager.
Duties/Responsibilities:
Could this be you?
- Do you like to work in an environment where we live our mission?
- Do you value celebrating our differences and learning from them?
- Are you passionate about the work you do?
- Do you value collaboration?
- Are you looking to be empowered as a professional to help us grow as an organizational community?
- Are you a skilled cross-cultural communicator, helping cultivate a place of acceptance?
- Do you value cross-cultural competence and communication with individuals, teams, and systems within our organization?
Job Summary:
The HR Ops I plays a pivotal administrative support role in the day-to-day central functions of HR/Payroll/Recruiting Operations. The person most successful in this role possesses a keen ability to manage multiple priorities, follow through on tasks, organize effectively, and an aptitude for content creation. The role is a member of HR Ops resource pool that supports HRBPs, the Head of Talent, and the COO/CHRO, and reports to the HRBP on the team managing the Central Functions who serves as the administrative manager.
Duties/Responsibilities:
-
Provides administrative support to the HRBPs and Head of Talent in all phases of the employee lifecycle:
-
Coordination of activities in:
- Recruitment
- Onboarding
- Offboarding
- Compliance
- Ad Hoc projects (DEIB events, audits, communications, performance management, etc.)
- Accurately tracks and upkeeps employment records in accordance with applicable CHC policies, state, and federal regulations.
- Schedules and organizes meetings as requested.
-
Coordination of activities in:
-
Manages creative projects and curates HR content:
-
Assists in the research, writing, editing, and proofreading of various content formats, including but not limited to:
- Working with various HR members and DEIBAC to review, organize, develop, draft and produce content, videos, and graphics
- Internal communications (articles, newsletters, website copy, social media content, etc.)
- Assists with event coordination and planning related to HR activities (e.g. employee appreciation, HR retreats, occasional training seminars, etc.)
- Onboarding
-
Assists in the research, writing, editing, and proofreading of various content formats, including but not limited to:
- Responsive to first-tier HR operation inquiries and refers more complex inquiries to senior members of the team.
- Performs other duties as assigned.
Required Skills/Abilities:
- Excellent verbal and written communication skills
- Excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy
- Excellent organizational skills and attention to detail
- Proficient with Microsoft Office, Canva, Adobe, Docusign
- Ability to multitask and prioritize several tasks and projects simultaneously
- Meticulous attention to detail
- Ability to use appropriate discretion to maintain confidentiality of all HR matters
- Stays current with state/federal regulations and applies appropriate changes to employee recordkeeping practices.
Education and Experience:
- Bachelor’s degree in business administration or related field
- 2 years of general office or HR administrative experience
- Has obtained or is pursuing a Human Resources certification
- Previous payroll, HRIS administration, data entry, or recruitment coordination experience preferred
Physical Requirements:
- Prolonged periods of sitting at a desk and working on a computer.
- Must be able to lift up to 15 pounds at times.
Compensation:
Range: $27 - $34
Pay Type: hourly
The starting base hourly rate for this position is as shown above. The actual base hourly rate is dependent upon a variety of job-related factors such as professional background, training, work experience, location, business needs, and market demand. This pay range is subject to change and may be modified in the future.
Equal Opportunity Employer:
CHC is an Equal Employment Opportunity Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender perception or identity, national origin, age, marital status, protected veteran status, or disability status. If you require reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please direct your inquiries to: recruiting@chconline.org.
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