HR Payroll Clerk

Description:

JOB TITLE: HR Payroll Clerk (I, II & III)

LOCATION: Heppner CCS Admin Office

FLSA: 1 FTE Non-exempt (expectation to work 40 hours per week)

SUPERVISOR: HR Director

Pay Grade: Clerk I B07, Clerk II B08 & Clerk III B09 ($22.88 - $39.76 per hour, depending on experience)

*** $5,500 Hiring Bonus!!

(2 year Commitment, Staggered-taxed Payout)

Community Counseling Solutions provides a team-based Servant Leadership environment! Located in Eastern Oregon with year-round recreation based near the Columbia River and at the base of the Blue Mountains. Big city amenities in rural family-oriented communities.

Apply Directly at https://ccswebsite.org/employment/

Our mission is to provide dynamic, progressive, and diverse supports to improve the well-being of our communities and we’re looking for motivated employees to help us continue our vision!

CCS has a benefit package including, but not limited to:

• Health, dental and vision insurance
• 6% initial 401K match
• Potential for tuition reimbursement
• Paid vacation tiers ranging from accrual of 1 day to 4 days per month (Annual rollover cap of 220 hours, additional hours can be paid out at 50% at the end of the fiscal year)
• 9 Paid holidays, Community service day
• Floating holiday & 2 mental health days provided after 1 year introduction
• Employee Assistance, Wellness Benefits, Dependent Care & Long-Term Disability Insurance

Description

HR Payroll Clerk will process and manage Community Counseling Solutions (CCS) payroll. Calculate wages based on hours worked and administer payments. The goal is to ensure personnel receives the correct compensation in a timely manner.

Will handle all payroll and HR related functions including monthly draws and payroll, occasional supplemental checks throughout the month. Will ensure compliance with Federal and State laws, prepare and file W-2’s and 1095-C’s. Administers human resource programs; compiles and maintains personnel records, assists HR Director and HR team as needed by performing the following duties.

SUPERVISORY RESPONSIBILITIES

This job has no supervisory responsibilities.

RESPONSIBILITIES include the following. Other duties may be assigned.

• Implements, maintains, and reviews payroll processing and accounting systems to ensure timely and accurate processing payroll transactions including salaries, benefits, garnishments, taxes and other deductions.
• Calculates financial data
• Participates in benefits administration to include claims resolution, change reporting and auditing invoices for payment. Compiles and maintains records for use in employee benefits administration.
• Records employee information such as personal data, compensation, benefits, tax data, attendance, performance reviews or evaluations, and termination date and reason into databases and software programs.
• Updates employee files to document personnel actions and to provide information for payroll and other uses.
• Distributes information to co-workers and employees as needed and/or requested.
• Maintain knowledge related to work activities.
• Audit personnel/financial/benefit data for recording errors.
• Assists audits by providing records and documentation to auditors
• Check timesheets for accuracy.
• Process paper checks for distribution and handle direct deposit requests and data related to those items.
• Process information and confirm signatures for necessary payroll documents (Pay changes, raises, bonuses, etc.)
• Have the ability to balance, prioritize and meet strict deadlines.
• Process, track, and record wage garnishments.
• Computes wages and records data for use in payroll processing.
• Ensures compliance with federal, state, and local payroll, wage and hour laws and best practices.
• Train others in operational procedures as requested by HR Director.
• Examines employee files to answer inquiries and provides information to authorized persons.
• Coordinate with co-workers required operational activities.
• Identifies and recommends updates to payroll accounting software, systems and procedures.
• Prepares and files reports of accidents and injuries at CCS

Requirements:

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above & below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Other Skills & Abilities

• Knowledge of payroll functions including preparation, balancing, internal control, and payroll taxes.
• Excellent organizational skills and attention to detail.
• Strong analytical and problem-solving skills.
• Proficient with Microsoft Office Suite or related software.
• Proficient with payroll software.
• Ability to balance, prioritize and meet strict deadlines.

MATHEMATICAL SKILLS

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs. Knowledge of arithmetic, algebra, geometry, statistics, and their applications.

REASONING ABILITY

Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions. Ability to deal with problems involving a few concrete variables in standardized situations.

ADMINISTRATIVE-COMPUTER SKILLS

To perform this job successfully, an individual should have knowledge of administrative and office procedures and systems such as spreadsheets, word processing, managing files and records, designing forms, and workplace terminology.

EDUCATION AND/OR EXPERIENCE

HR Payroll Clerk I - High school diploma required. Experience or education in accounting and/or finance with payroll experience preferred.

HR Payroll Clerk II – High school diploma required. Experience or education in accounting and/or finance preferred with 1 - 3 years’ payroll experience OR a combination of education and experience.

HR Payroll Clerk III – High school diploma required with 3-5 years of related experience, or 2 years’ experience with additional specialized training and/or certification OR a combination of education and experience. Payroll experience required.

LANGUAGE-READING-LISTENING SKILLS

Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization. Ability to listen to others without interrupting and asking good questions.

CRIMINAL BACKGROUND CHECKS

Must pass all criminal history check requirements as required by ORS 181.536-181.537 and in accordance with OAR 410-007-0200 through 410-007-0380.

In addition to a pre-employment background check, each employee, volunteer and contractor shall be checked on a monthly basis against the OIG and GSA exclusion lists, as well as other federal and state agency lists. If it

HR Payroll Clerk pg. 3

is discovered that an employee, volunteer, or contractor is excluded or sanctioned it will be the cause for immediate termination of employment, volunteering, or the termination of the contract.

PERSONAL AUTO INSURANCE

Must hold a valid driver’s license as well as personal auto insurance for privately owned Vehicles utilized for CCS business such as client service purposes, travel between

business offices and the community, to attend required meetings and trainings.

Must show proof of $300,000 or more liability coverage for bodily injury and $100,000 or more in property damage and maintain said level of coverage for the duration of employment at CCS.

The employee’s insurance is primary with CCS insurance being secondary. CCS reserves the right to deny any employee the use of a vehicle owned by CCS.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to sit; use hands to finger, handle, or feel; reach with hands and arms and talk or hear. The employee is occasionally required to stand and walk. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, depth perception and ability to adjust focus.

WORK ENVIRONMENT

Work is performed in an office environment and the noise level is usually moderate, but occasionally may be exposed to loud noise such as raised voice levels and alarms. Occasional out of area travel and overnight stays will be required for attendance ant meetings or trainings.

This position may be exposed to the everyday risks or discomforts which require normal safety precautions typical of such places as an office (i.e., moving mechanical parts, airborne particles, electrical shock, etc.).

Community Counseling Solutions IS AN EQUAL OPPORTUNITY EMPLOYER

MEMBER OF NATIONAL HEALTH SERVICES CORPORATION