HR/ Payroll Manager

Job Overview
We are seeking a dynamic and strategic HR/Payroll Representative to assist in the day-to-day functions of the facility in accordance with current acceptable human resources principles relating to the long-term care operation in accordance with current federal, state, and local standards, guidelines, and regulations that govern our facility, and as may be directed by the Administrator, to ensure that the highest degree of quality is maintained at all times. As the HR/Payroll Representative, you are delegated the administrative authority, responsibility, and accountability necessary for carrying out your assigned duties. Your leadership will drive organizational success by developing innovative HR programs, managing payroll, employee systems, accounts payable, and partnering with senior leadership to shape company culture. This position offers an exciting opportunity to influence our workforce strategy and ensure the seamless delivery of HR services across the organization.

Responsibilities

• Assures that all staff complete required compliance training and processes
• Responsible for the day-to-day functions of the HR office and maintenance of employee records.
• Conducts pre-employment and background screening
• Coordinate facility employee recruitment and on-boarding process
• Coordinates Leave of Absence requests and processing
• Ensures new hire paperwork is completed including the I-9 form, verifies I-9 documentation and maintains I-9 files.
• Ensures that new employees are properly oriented and trained.
• Provides written and oral reports/recommendations to the Administrator concerning Human Resource matters within the facility.
• Manages Accounts Payable system ensuring invoices are processed timely and accurately.
• Prepares for and participates in facility surveys (inspections) made by authorized government agencies.
• Resolves complaints and grievances made by facility personnel.
• Ensures that department employment actions are administered fairly and in compliance with the facility’s Policy Against Discrimination, Harassment and Retaliation.
• Develops, plans and conducts in-service training classes.
• Maintain confidentiality of all personnel information and records, both current and archived.
• Works directly with Staffing Coordinator and Staff Development to maintain compliance with all facility and regulatory employee competency and education requirements
• Ensure AAP and EEO compliance, if appropriate
• Maintain and update human resource records, forms, and policies per federal and state regulations
• Maintain HRIS data entry of all personnel changes and reports. Ensure all licenses, certificates and other credentials, as well as TB screens are kept up-to-date.
• Perform duties relative to the facility’s overall payroll function. Process payroll twice monthly, including ensuring terminated employee final paychecks are provided to employee in accordance with state law.
• Assist employees in obtaining information concerning their payroll check, deductions, overtime, etc., as necessary.
• Coordinates the employee performance review process.
• Respond promptly to unemployment and worker compensation claims
• Champion the annual satisfaction survey for employees and residents

Qualifications

• High School Diploma or equivalent required; Bachelor’s degree or equivalent preferred.
• Must have, as a minimum, one year of Human Resources experience preferably in a hospital, long-term care facility, or other related health care facility.
• Preference for PHR or SHRM-CP certified
• Must be able to read, write, speak and understand the English language.
• Must have patience, tact, a cheerful disposition and enthusiasm, as well as the willingness to handle difficult situations.
• Must possess the ability to make independent decisions when circumstances warrant such action.
• Must possess the ability to deal tactfully with personnel, residents, family members, visitors, government agencies/personnel, and the general public.
• Must be knowledgeable of procedures, as well as laws, regulations, and guidelines that pertain to long-term care.
• Must possess leadership and supervisory skills and the willingness to work harmoniously with other personnel.
• Create and maintain an atmosphere of warmth, personal interest, and positive emphasis, as well as a calm environment throughout the facility.
• Keep informed as to changes in employment laws and regulations

Job Type: Full-time

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person