HR Practice Administrator

HR Practice Administrator

Orthodontic & Pediatric Dental Practice
Washington, DC & Stafford, VA
Full-Time | Multi-Location Leadership Role

We are a growing, multi-location Private Orthodontic and Pediatric Dental organization seeking an experienced HR Practice Administrator to provide strategic and operational HR leadership across our Washington, DC orthodontic location and our combined Pediatric & Orthodontic practice location in Stafford, Virginia.

This is not an entry-level HR role. We are seeking a seasoned professional who understands dentalcare operations, familiar with employment law compliance, benefits funding oversight, and the importance of creating consistency across locations.

The ideal candidate will serve as the bridge between ownership and our Office Managers, ensuring that policies, procedures, and HR systems are aligned, compliant, and consistently executed.

Position Overview

The HR Practice Administrator will oversee and support all human resources functions across both locations, while partnering closely with Office Managers to ensure day-to-day policies and procedures remain symbiotic and standardized.

Although third-party vendors administer our health insurance and 401(k) plans, this role is responsible for internal oversight, funding coordination, contribution accuracy, and timely compliance.

This position requires travel between our Washington, DC and Stafford, VA offices.

Key Responsibilities

• Provide strategic HR leadership across two dental locations
• Ensure consistency in HR policies, employee handbook enforcement, and operational procedures
• Partner with Office Managers to support hiring, onboarding, performance management, and employee relations
• Oversee payroll coordination and benefit funding accuracy
• Monitor 401(k) and health insurance contributions to ensure proper and timely funding
• Maintain compliance with federal, DC, and Virginia employment laws
• Manage employee relations issues professionally and proactively
• Lead HR documentation, compliance tracking, and recordkeeping
• Support leadership with workforce planning and organizational structure
• Strengthen and uphold company culture and accountability standards

Required Qualifications

• Bachelor’s degree in Human Resources, Business Administration, Healthcare Administration, or related field preferred
• 5+ years of progressive HR leadership experience
• Experience in a healthcare, dental, or medical practice environment strongly preferred
• Experience overseeing HR functions for multiple locations preferred
• Knowledge of employment law and HR compliance
• Experience working with payroll systems and benefits administration oversight
• Ability to travel between Washington, DC and Stafford, VA

Ideal Candidate Profile

• Confident, decisive, and solutions-oriented
• Strong communicator who can work effectively with both leadership and team members
• Highly organized with strong follow-through
• Comfortable handling sensitive employee matters
• Understands both structure and culture
• Able to build systems — not just maintain them

What We Offer

• Competitive salary based on experience
• Leadership-level impact within a growing organization
• Collaborative and team-oriented environment
• Opportunity to shape HR infrastructure and long-term growth

If you are an experienced HR professional who thrives in a healthcare environment and enjoys building structure, accountability, and culture across multiple locations, we invite you to apply.

Please submit your resume and a brief cover letter outlining your leadership experience in HR and multi-location operations.

Job Type: Full-time

Pay: $50.00 - $55.00 per hour

Expected hours: No less than 40 per week

Benefits:

• 401(k)
• Health insurance
• Paid time off

Work Location: In person