HR Specialist

Position Overview:

We are seeking a detail-oriented and proactive HR Specialist to support the HR/Payroll Manager in overseeing the daily operations of the Human Resources and Payroll departments. This role is integral to ensuring smooth and compliant HR functions across the organization. The ideal candidate will work closely with leadership and staff, providing excellent service and employee relations for employees.

Key Responsibilities:

• Assist HR/Payroll Manager in the daily operations of the HR department

• Support payroll processing tasks including employee timekeeping, deductions, and tax updates

• Maintain and update employee records, including TB and CPR certifications, E-Verify compliance and documentation and onboarding and offboarding records for all companies within Seva Senior Services

• Employee Tech Training: email account setup and deactivation, laptop issuance, password reset, digital content training during both onboarding and offboarding processes

• Coordinate benefits administration including enrollments, changes, and communications with employees and providers

• Ensure compliance with federal, state, and local labor laws and internal HR policies

• Support the implementation and communication of HR policies and procedures

• Assist in the recruitment and hiring process, including job postings, screening candidates, scheduling interviews, and conducting reference checks

• Help coordinate and track employee training, licenses, certificates and continuing education requirements annually

• Assist with performance review tracking and the performance management process

• Participate in the development of employee engagement and retention programsRespond to employee inquiries related to HR and payroll matters in a timely and professional manner

• Maintain confidentiality of employee data and organizational information

• Stay informed of HR best practices and employment legislation to ensure compliance

• Serve as a point of contact and support for department heads on HR-related needs

Qualifications:

• Bachelor’s degree in Human Resources, Business Administration, or related field (preferred)

• 2+ years of experience in HR or payroll functions

• Working knowledge of HR laws, practices, and procedures

• Experience with payroll systems (e.g., ADP, Viventium, QuickBooks Payroll, etc.) preferred

• Excellent interpersonal, organizational, and communication skills

• High attention to detail and ability to manage multiple priorities

• Ability to handle confidential information with discretion

• Proficiency in Microsoft Office Suite (Excel, Word, Outlook, etc.)

• HR certification (e.g., SHRM-CP, PHR) is a plus

Work Environment:

• Office-based with potential hybrid/flexible work options

• Fast-paced, collaborative environment

• May require occasional travel for training or recruitment purposes