HR/BENEFITS/ PAYROLL ADMIN ASSISTANT

Position Overview

The HR / Benefits / Payroll Coordinator plays a critical role in supporting our employees and ensuring the accuracy, compliance, and efficiency of payroll and benefits administration. This position serves as a key resource for employees while maintaining the integrity of HRIS data, payroll processing, and benefits operations. You will also contribute to a positive workplace culture through collaboration, communication, and employee engagement initiatives.

Key Responsibilities

· Process end-to-end payroll using HR Butler / iSolved, ensuring accurate and timely compensation.

· Administer employee benefits programs, including medical, dental, vision, retirement plans, disability, and leave programs.

· Maintain and update HRIS records to ensure data accuracy, regulatory compliance, and audit readiness.

· Review and reconcile benefit-related invoices prior to submission to Accounts Payable.

· Analyze payroll data to identify discrepancies, trends, and compliance issues related to tax and labor regulations.

· Serve as a primary point of contact for employee questions related to payroll, benefits, and HR policies.

· Support benefits enrollment, changes, and claims resolution.

· Assist with company events and employee engagement initiatives, including planning logistics and coordinating vendors.

Required Knowledge & Technical Skills

o Working knowledge of ERISA, COBRA, HIPAA, ACA, LOA/STD, and related employment regulations.

o Payroll processing, tax reporting, and compliance (Publication 15 – Circular E).

o PTO accrual calculations and leave administration.

o Benefits enrollment, billing reconciliation, and vendor coordination.

o Proficiency in Microsoft Office, with strong Excel skills.

o Ability to analyze and improve payroll and benefits processes.

Preferred Qualifications

• 2–5 years of experience in HR, payroll, and benefits administration.
• Experience with HRIS platforms such as HR Butler and iSolved.
• Hands-on experience managing employee benefits programs, including retirement and wellness initiatives.
• Strong analytical and problem solving skills

Core Competencies

• Excellent written and verbal communication skills.
• Strong organizational, analytical, and problem-solving abilities.
• High attention to detail and commitment to confidentiality.
• Ability to work independently while collaborating across departments.
• Professional judgment and discretion in handling sensitive information.

Benefits Package

We offer a competitive and comprehensive benefits package designed to support your health, financial well-being, and work-life balance, including:

• Health, Dental, and Vision Insurance
• Life Insurance
• Short-Term Disability (STD)
• 401(k) with Company Match
• Flexible Spending Account (FSA)
• Paid Holidays and Paid Time Off (PTO)

Why Join Us

We are a purpose-driven organization committed to excellence, urgency, and accountability in everything we do. We maintain a safe, respectful, and drug-free workplace to ensure the well-being and productivity of all employees. Whether you are ensuring payroll accuracy, supporting employees with benefits, or helping plan meaningful company events, your work directly supports a mission that matters and contributes to a positive, healthy work environment.

We celebrate wins, support one another, and take pride in contributing to a mission that truly matters

Job Type: Full-time

Pay: $21.00 - $25.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Application Question(s):

• Do you have experience administering employee benefits?
• Do you have experience entering and submitting payroll data into third party payroll software?
• Do you have experience using bi-weekly payroll data and creating a journal entry
• Do you know what Publication 15 (Circle E) is?
• What is the 2026 401k limit
• Do you have experience reconciliating PTO accrual hours?

Experience:

• Payroll management: 5 years (Required)

Work Location: In person