HRIS Records Coordinator

This is a hybrid position offering significant work-from-home flexibility. However, the ability to attend mandatory in-person meetings as needed in Salem, Oregon is a non-negotiable requirement. Any travel, food or lodging expenses will not be reimbursed.

If this opportunity aligns with your strengths, background, and commitment to fostering inclusivity, we encourage you to apply! At Oregon Health Authority (OHA), we value diversity and encourage applicants from all backgrounds and experiences to help us build a stronger, more equitable future for all.

Opportunity Awaits, Apply Today! – HRIS Records Coordinator

The primary purpose of this position is to support the HRIS Records unit in the coordination and processing of personnel records of employees within the Oregon Health Authority. This position is responsible for consulting and coaching staff on complex personnel actions, policies and business processes. Maintains accurate records for over 5,000 employees by performing a variety of technical, confidential duties involving personnel issues, record keeping, research and problem solving in accordance with Collective Bargaining Agreements (CBA), Federal, State, Department of Administrative Services (DAS) and Oregon Health Authority laws, rules and policies. The HRIS Records Coordinator works collaboratively with division representatives and HR employees across the agency.

For a full review of the position description, please Click Here

What We Are Looking For

Minimum Qualifications: These qualifications must be reflected in your application for consideration.

A bachelor's degree in Human Resource Management, Organizational Behavior or Development, Business or Public Administration, the Applied Behavioral Sciences, Industrial Relations or a job-related course of study determined by the appointing authority; OR

Valid Certification as a Professional in Human Resource awarded by the Human Resource Certification Institute, and one-year Human Resource experience; OR

Three years Human Resource paraprofessional or technical-level experience.

The State Certified Human Resources Professional (SCHRP) certification, awarded by the Oregon Chief Human Resources Office, substitutes for six months of human resource professional-level experience.

Valid certification as a SHRM Certified Professional awarded by a nationally recognized organization, substitutes for one year of human resource professional-level experience.

Valid certification as a PSHRA-CP from the Public Sector HR Association substitutes for one year of professional human resources experience.

Special Requirements: To be hired, you must have a criminal record and background check that meet OHA criteria at the time of hire and throughout employment.

Desired Attributes: The following are desired attributes that we have identified as key to success for this role at OHA. These are the attributes we are looking for in our top candidate. If you have any of these, please let us know in your application.

Experience with:

1. Attention to Detail and Accuracy

• Maintains precise and confidential records for over 5,000 employees.

• Ensures all personnel actions comply with complex legal, contractual, and procedural requirements.

2. Strong Knowledge of HR Policies and Regulations

• Understands and applies rules from CBAs, DAS, OHA, state, and federal law.

• Interprets and explains complex HR policies to staff and partners.

3. Excellent Communication and Coaching Skills

• Consults and communicates with staff on personnel actions and business processes.

• Communicates clearly and diplomatically with employees at all levels.

4. Analytical and Problem-Solving Skills

• Conducts research and resolves complex personnel record issues.

• Applies logic and critical thinking to ensure policy compliance and data accuracy.

5. Collaborative and Team-Oriented Mindset

• Works effectively with HR colleagues and division representatives.

• Builds cooperative relationships across diverse teams and departments.

6. Technical Proficiency with HRIS and Recordkeeping Systems

• Navigates and manages large-scale HRIS platforms confidently.

• Processes personnel actions and maintains electronic records accurately and efficiently.

Preference Statement: Preference may be given to candidates who possess the following job-related knowledge, skills, and abilities.

• 
  Workday HRIS Experience or comparable HRIS experience Records processing experience

• Records auditing experience

• Experience referencing contracts/policies to guide work processes.

• Experience processing compensation changes in Workday or other comparable HRIS systems.

• Experience processing job changes in Workday or other comparable HRIS systems.

Application Guidance

Your candidate profile and application are your opportunity to showcase your skills and interest in this role. Submissions will be reviewed for clarity, consistency, and communication skills, and for alignment with the guidance provided in the below:

Submission Requirements:

• Resume – Attach your current resume that clearly outlines your education and work experience relevant to this position.

• Cover Letter 2 page max– A cover letter is required to be considered for this position. It should clearly demonstrate how your background aligns with the qualifications outlined in the “Preference Statement” above. Please attach the required cover letter with your application.

• Supplemental Questions – Answer all supplemental questions completely and accurately.

• Final Check! – Before submitting, confirm that all required materials are included, and your Workday Job History is current. The information in your application will be used to complete an Equal Pay Analysis to determine salary placement upon hire. Visit the Equal Pay Analysis Webpage for more information.

How to Apply:

• External Candidates: Visit the State of Oregon job opportunities webpage or click the “Apply” tab above to submit your application, following all submission requirements.

• Internal Candidates: Current State of Oregon employees must apply through their employee Workday login, following all submission requirements.

After You Apply:

• Complete any pending tasks in Workday under “My Applications” prior to the application deadline.

• Check your email (including junk folder) and Workday inbox regularly for updates on your application.

Reminders:

• Eligible veterans and Oregon National Guard servicemembers (current and former) who meet the qualifications of the position will be awarded candidate preference. To protect your information and ensure correct processing, please follow the instructions for submitting your Veterans’ Preference documentation.

• Please download and save a copy of this job announcement and linked position description, as it is not available after the application deadline.

About the Team & Benefits of Joining

We offer a workplace that balances productivity with enjoyment; promote an atmosphere of mutual respect, dedication, and enthusiasm. You will collaborate with a team of bright individuals to work with and learn from.

If you're driven by the passion to do something meaningful that changes lives, the Oregon Health Authority is the place for you. We also offer a competitive benefits package including:

• Excellent, low-cost medical, vision, and dental coverage for you and your family.

• Optional benefits like life insurance, disability coverage, deferred compensation, and FSA options for health and childcare.

• Generous paid time off: 11 holidays, 3 personal days, monthly sick leave, and vacation accrual starting at 8 hours/month.

• Potential eligibility for the Public Service Loan Forgiveness Program.

• Retirement security through Public Employees Retirement System (PERS)/Oregon Public Service Retirement Plan (OPSRP).

• Training and development opportunities to grow your career with the State of Oregon.

Additional Details

• This announcement is for one vacancy, full-time, permanent, (management service, non-supervisory) and is not represented by a union, HRIS Records Coordinator position (Classification: Human Resources Analyst 1 in Salem, Oregon.

• This is a hybrid position. “Review Section 4: Working Conditions” in the position description (linked above) for more information.

• Employment is contingent upon a criminal records check that meets OHA criteria at the time of hire and throughout employment.

• The salary listed is the non-PERS qualifying range. If the successful candidate qualifies for PERS, the salary range will increase by 6.95%. For more information, see the Classification and Compensation page.

• The State of Oregon does not request or require your age, date of birth, attendance or graduation dates from an education institution during the application process.

• This position does not provide visa sponsorship. Within three days of hire, you will be required to complete I-9 documentation and confirm authorization to work in the United States. OHA will use E-Verify to verify work authorization. If your employment eligibility depends on sponsorship now or in the future, you will not meet the requirements for this position.

• We evaluate candidates based on their own skills and experience. Unless explicitly approved, outside resources – including Artificial Intelligence (AI) tools – are not permitted during assessments or interviews. Use of unauthorized resources will disqualify a candidate from further consideration.

Contact Information
Recruiter: Barry Lein
Email: Barry.Lein@oha.oregon.gov
Phone (text friendly): 503-440-6484

Accommodation Requests (ADA): OHA provides reasonable accommodations under the ADA, which may include alternative formats of materials or language support. If you need an accommodation to apply for this position or participate in the selection process, please contact the recruiter listed above.

Helpful Links & Resources

How to Set Job Alerts | Workday Applicant FAQ | Oregon Health Authority | Facebook | Instagram | LinkedIn | Veterans Resources | What You Need to Know to Get the Job

The Oregon Health Authority is an affirmative action and equal opportunity employer, committed to fair employment practices and pay equity for all employees. We do not discriminate based on protected class – including race, sex, veteran status, disability, age, color, religion, national origin, marital status, or sexual orientation – and does not screen applicants based on current or past compensation. Salary is determined through a fair review of your education, experience, and training as it relates to the position.

OHA is an anti-racist organization working to eliminate health inequities and dismantle structural barriers that impact underserved communities. Join us in advancing our Strategic Plan and building a more equitable Oregon.